Single Tenders

The bid documents must be submitted before the closing date and time indicated on the cover page of the RFQ, which is 10 June 2026 at 11:00 AM.

The bid notice states that all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice, unless stated otherwise in this RFQ or mutually agreed upon by both parties prior to award of the RFQ.

The bidder must provide a confirmation letter for a 12-month warranty on workmanship.

The RFQ will be awarded to the bidder scoring the highest points, based on price and specific goals, subject to Section 21F of the Preferential Procurement Policy Framework Act, ****.

Bidders must be registered on the CSD and have a CIDB 1GB or higher registration. They must also attend the compulsory site briefing and provide confirmation of a 12-month warranty on workmanship.

A compulsory site briefing will be held at the Irene Weather Office on 03 June 2026 at 11:00 AM.

The bid may be rejected if it is not according to specifications, incomplete, or if the bidder has committed a proven corrupt or fraudulent act. Failure to provide required documentation or comply with any of the particulars may render the bid invalid.

The RFQ is for requirements up to R500 000.

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.