This tender is for the appointment of a service provider to supply a hosted meeting management solution for a period of four years. The solution should be cloud-based, integrate with existing Microsoft Teams, and offer features such as document management, action item tracking, video conferencing, and secure data access. Bidders must meet specific competency and expertise requirements, including qualifications and experience for their proposed team. The evaluation will be based on compliance, technical functionality (70% threshold), and price and preference points (80/20 system). Bidders are required to register on the Central Supplier Database (CSD) and comply with South African Broad-Based Black Economic Empowerment (B-BBEE) codes for preference points. Submissions must include a hard copy and a soft electronic copy. Enquiries should be made in writing at least 10 days before the closing date.
The bid closing date is Thursday, 30 April 2026, at 11:00. Service providers are strongly advised to ensure that tenders are despatched allowing enough time for any unforeseen events that may delay delivery.
The bid notice states that payment shall be made into the contractor's bank account normally 30 days after the receipt of an acceptable and valid invoice. Banking details must be submitted with the contractor's first invoice.
The bid notice mentions that the contractor warrants that it is able to conclude this agreement to the satisfaction of the BankSeta.
The tender will be evaluated using the 80/20 price-preference point system. A bidder will be appointed on the highest scores, with a minimum technical functional evaluation threshold of 70%.
The bidder should submit a team leader with a qualification on NQF level 6 or higher and experience in the provision of meeting management solutions. Team members also have specific qualification and experience requirements.
The bid notice does not explicitly detail penalties for non-performance, but it does mention that BankSeta reserves the right to take action in case of false information or non-compliance.
The bid notice mentions that BankSeta reserves the right to conduct a due diligence including site visits on short-listed tender submitters before contracting.
The bid notice does not mention the submission of samples.
The bid notice does not specify a deadline for challenging the bid results.
The bid notice states that the value of this bid is estimated to not exceed R50 000 000 all applicable taxes included.
