Switchboard Tenders

The bid proposals must be deposited into the tender bid box by not later than 11:00 on 04 May 2026.

The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC. Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The service provider must provide warranty on all equipment for the duration of the contract. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after the date of shipment, whichever period concludes earlier, unless specified otherwise in SCC.

The bid evaluation will be based on functionality first, and then the 80/20 preference points system will be applied. The total points for price and specific goals will be 100. Should two or more tenderers score an equal total number of points, the contract must be awarded to the tenderer that scored the highest points for specific goals.

Bidders are required to be registered on the Central Supplier Database and have a compliant tax status. A valid copy of the telecommunication equipment type approval certificate issued by ICASA is mandatory. Bidders must also provide proof of authorization to sign the standard bidding documents.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

There will be no briefing session, however, arrangements to view the sites may be organized.

The closing date and time for receipt of this tender is the 16 April 2026 at 12h00.

The purchaser shall make payment for the services rendered in accordance with the terms and conditions of the contract, within 30 thirty days after receipt of an invoice.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship except when the design andor material is required by the purchasers specifications or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

This tender will be evaluated based on the following criteria: 1. Administrative compliance 2. Mandatory requirements 3. Functionality 4. Price and preference points

Only those tenderers who satisfy the following mandatory criteria are eligible to submit tenders: a who is an individual electronic communications service (IECS) license holders in South Africa issued by ICASA proof of licenses to be submitted with tender and b who is an individual electronic communications network services (IECNS) license holders in South Africa issued by ICASA proof of licenses to be submitted with tender.

NB: there will be financial penalties if the standards are not met. Eg. in the cases that the internet is down and telephones are offline for more than two days. Not unless the cause of downtime is beyond the ISP's control

The briefing session will be held as follows: Date: 24 March 2026 Venue: 29 Hilton Avenue Time: 10h00 Site to be visited: NA

Tenderers aggrieved by tender award decisions taken by Umngeni Local Municipality, may lodge an appeal within 14 days of the date of the award advertisement.

The bid notice states that the project is a multiyear project with a period ending on 30 June 2028.

Responsive bids will be evaluated on the 80/20 or 90/10 preference points system.

Tenders are invited from contractors with a CIDB grading of 7EP or higher.

A compulsory site and information meeting will take place at 11h00 on wednesday, 4 february 2026 at the directorate: infrastructure services, george road, mossel bay.