Routine Tenders

The bid notice states that deliveries of spare parts, materials, or replacement equipment must take place within seven (7) working days after receipt of an official order, except in emergency situations where delivery may be required immediately.

The bid notice indicates that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve (12) months after the goods have been delivered and accepted at the final destination, or for eighteen (18) months after the date of shipment, whichever period concludes earlier, unless specified otherwise.

The bid will be evaluated using the 80/20 point system, with 80 points for price and 20 points for specific goals.

Mandatory requirements include providing a minimum of two (2) contactable reference letters for vacuum systems maintenance or maintenance of cleaning equipment, proof of address, and a valid letter of good standing with the Compensation Commissioner (COIDA).

The bid notice states that if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The bid closing date is Thursday, 23 April, with a closing time of 11:00. Quotation or proposal documents should be emailed by this time.

The bid will be evaluated based on functionality and price, with a minimum of 75 functionality points required for elimination.

Bidders must submit a valid letter of good standing in terms of the Compensation for Occupational Injuries and Diseases Act of **** (COIDA) and indicate that they have adequate resources within close proximity of all SAMSA offices.