This is a readvertisement for a Request for Quotation (RFQ) for the appointment of a service provider for the maintenance of the central vacuum system at ATNS Cape Town International Airport. The contract will be for a period of five (5) years on an ad hoc basis. The scope of work includes routine preventative maintenance services, monthly and six-monthly inspections, and servicing. Repairs, spares, and replacement components will be quoted separately and require ATNS approval. The service provider must provide qualified personnel, all necessary materials, equipment, and transport. Bids must be submitted electronically to ***@***. *. * hand delivery submissions will be considered. The bid evaluation process will be in three stages: administrative requirements, mandatory requirements, and price and specific goals using an 80/20 point system. Mandatory requirements include reference letters, proof of address, and proof of COIDA compliance. Bidders must be registered on the Central Supplier Database (CSD). Proposals must remain valid for 60 days from submission.
The bid notice states that deliveries of spare parts, materials, or replacement equipment must take place within seven (7) working days after receipt of an official order, except in emergency situations where delivery may be required immediately.
The bid notice indicates that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.
The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve (12) months after the goods have been delivered and accepted at the final destination, or for eighteen (18) months after the date of shipment, whichever period concludes earlier, unless specified otherwise.
The bid will be evaluated using the 80/20 point system, with 80 points for price and 20 points for specific goals.
Mandatory requirements include providing a minimum of two (2) contactable reference letters for vacuum systems maintenance or maintenance of cleaning equipment, proof of address, and a valid letter of good standing with the Compensation Commissioner (COIDA).
The bid notice states that if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.
