This is a formal written price quotation (RFQ 84/2026) from Prince Albert Municipality for the design, printing, supply, and delivery of water conservation awareness materials. The objective is to promote responsible water use, reinforce the 90 litres per person per day guideline, educate residents on water saving, and encourage sustainable behaviour. All materials must be full colour, include the Prince Albert Municipality logo, reflect local identity and water scarcity realities, and be suitable for public awareness. Specific slogans and technical specifications for various items like flyers, posters, banners, stickers, and flags are provided. Bidders must submit a company brochure/portfolio demonstrating design capability, samples, proof of previous work, and two reference letters from government institutions. A completed quotation with itemized, VAT inclusive pricing and estimated turnaround time is mandatory. Failure to submit the brochure/portfolio will result in disqualification. Enquiries can be directed to Mr. Danvor Sarelse.
The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.
The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.
The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.
Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).
Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).
If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.
Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.
