Integration Management Tenders

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after shipment, whichever concludes earlier.

Bidders who score 80 or more in the evaluation phase will be considered for the next phase. The evaluation criteria include experience, team qualifications, and project plan methodology.

Bidders must meet specific experience and qualification criteria for various roles within the project team, including Project Manager, Business Analyst, Solution Architect, EDMS Product Specialist, Developers, System Administrator, Change Management Training Lead, Quality Assurance Tester, Support Team Helpdesk, Records Management Expert, and Cybersecurity Specialist.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform services, fails to perform other obligations, or engages in corrupt or fraudulent practices. Termination may lead to procurement of similar goods at the supplier's expense and potential restriction from doing business with the public sector.

The closing date for bids is Wednesday, 17 June 2026 at 14h00 for **** and ****, and Thursday, 16 July 2026 at 14h00 for ****, 17 june 2026 at 14h00 for . . . thursday, 16 july 2026 at 14h00

Payments should be made to the municipality's bank account: Absa Bank, Account No: ****, Branch ****. he municipalitys bank account number, kagisanomolopo local municipality, absa bank, account no: ****, branch ****

Bids will be adjudicated in accordance with the Preferential Procurement Policy Framework Act. bids will be adjudicated in accordance with the preferential procurement policy framework act

Prospective service providers must be registered on the Central Supplier Database (CSD) and have their tax matters in order. only bids from suppliers registered on the central supplier database will be considered. suppliers tax matters must be in order.

No late bids will be accepted. o late bids will be accepted.

Bids must be submitted by 11:00 AM on 15 July 2026. Late bids will not be accepted.

Payment will be made within 30 days after receipt of an invoice, according to the contract terms.

The warranty period is typically twelve months after delivery and acceptance, or eighteen months after shipment, unless otherwise specified.

The award will be based on the highest score in price and preference evaluation, following qualification, functionality, and presentation assessments.

Bidders must be registered with CSD, tax compliant, provide company registration, proof of registration with a project management professional body, and demonstrate company experience.

Penalties may be deducted from the contract price for delayed delivery or performance, calculated based on the delayed value and prime interest rate.

Failure to comply with submission requirements, tax compliance, or qualification criteria may lead to disqualification.

All prepaid sales must be paid over to the municipality daily through an agreed process. Payments will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered to and accepted at the final destination.

Acceptable bids will be evaluated by using a system that awards points on the basis of the 80/20 preferential points system of which 80 points is for price and 20 points is for ownership as a specific goal.

Bidders need to score a minimum of 90 to be eligible for the second round of evaluation. Bidders are required to provide proof of qualification documents and reference letters for previously completed projects. Failure to do so will render the bid invalid.

In the event of noncompliance with the agreed time frames, penalty fees in the amount of **** five hundred rand per day will be deducted in lieu of each day the successful bidder fails to render its service in respect of the project.

All bidders must be prepared to demonstrate where required, free of charge and obligation. The municipality reserves the right to perform a site visit and inspect the prospective service providers office and equipment including disaster recovery site.

A period of fourteen 14 days will be set aside to allow for the submission of objections.

Failure to attend the compulsory briefing sessions will invalidate your bid. Failure to provide sufficient detail for any component may result in a lower score or disqualification where minimum thresholds are not met.