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Bidders must submit their bids in the official forms provided, not retyped or **** of the original bid documentation are acceptable, but an original signature must appear on such photocopies. All bids must be complete in all respects and lodged at the specified address by the closing time. Each bid must be addressed in accordance with the directives in the bid documents and lodged in a separate sealed envelope. The envelope must contain only documents relating to the specific bid. Bids received open, or without a bid number, will be sealed and the bid number written on the envelope. No bids sent through the post will be considered if received after the closing date and time. No bid submitted by telefax, telegraphic or other electronic means will be considered. Bidding documents must not be included in packages containing samples. Any alteration made by the bidder must be initialed. Use of correcting fluid and erasable pen is prohibited. Bids will be opened in public as soon as practicable after the closing time. Where practical, prices are made public at the time of opening bids. If it is desired to make more than one offer against any individual item, such offers should be given on a photocopy of the page in question. Clear indication thereof must be stated on the schedules attached. Bidder must initial each and every page of the bid document. All suppliers of goods and services to the state are required to register on the central suppliers database. The successful bidder will be required to fill in and sign a written contract form. The bid is subject to the preferential procurement policy framework act, **** and the preferential procurement regulations, the general conditions of contract (GCC) and, if applicable, any other special conditions of contract. The offer must remain valid for 60 days from the closing date of the bid. A comprehensive budget for the proposed scope of work must be provided inclusive of all disbursement costs, expenses and VAT. The evaluation process will be conducted in the following phases: administrative compliance, functionality, price and preference negotiation, and final award. The evaluation criteria include administrative compliance, functionality, price and preference points, and price negotiation. The department reserves the right to negotiate price with the recommended bidder. The contract period is 4 months from the signing of the service level agreement (SLA). The 80/20 preference point system applies. The bidder must indicate the enterprise status and authorize a signatory. The bidder must indicate any departure from or modification in the special conditions of contract, specifications, schedule list of prices, quantities, drawings or to qualify the bid in any way.
The bid notice states bids must be delivered by the stipulated time to the correct address. late bids will not be accepted for consideration.
The bid notice states he supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in scc.
The bid notice states here are four 4 main stages in the selection process, namely, ensuring that quotations comply with administrative compliance, functionality, and price and preference points specific goals and price negotiation.
The bid notice states if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.
