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Audio Conferencing Tenders
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90% recommend BidHits (1097 real users, 18/09/2026).Methodology
Last updated on 08/16/2026.
08/07/2026 - SOUTH AFRICA | GT | JOHANNESBURG
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X170 microsoft 365 e3 licenses with microsoft teams, microsoft defender for office 365, exchange online plan 2, sharepoint online plan 2, onedrive for business, windows 11 enterprise and all other productivity suites/apps), x30 microsoft teams premium licenses, x2 microsoft entra id p2 licenses, x3 microsoft audio conferencing licenses and x10 microsoft visio plan 2 licenses, x3 microsoft visual studio professional 2026, licenses for thirty- six ( 36) months.
Supply and maintenance of video conferencing managed services
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Bids are invited for the supply and maintenance of video conferencing managed services. A non-compulsory virtual briefing session will be held on 17 August 2026 at 11:00. Completed bids must be hand-delivered to the SAMRC in Tygerberg, Western Cape, by 28 August 2026 at 11:00. Late, faxed, or emailed bids will not be accepted. Bidders must submit one original hard copy and one USB flash drive. Bids will be evaluated on functionality and then on an 80/20 preference points system. Bidders must be registered on the Central Supplier Database (CSD). The contract period is envisaged to be 36 months, with a possible extension of 24 months.
Completed bids must arrive before the closing date and time of 28 August 2026 at 11:00.
Responsive bids will firstly be evaluated on functionality and thereafter on an 80/20 preference points system.
Bidders must be competent and technically competent suppliers. Bidders must register on the National Treasury's Central Supplier Database (CSD) prior to submitting bids. Negotiations for the bid award will only be concluded with the qualifying bidders who isare registered on the CSD and whose key information outlined in this bid document is in order.
Noncompliance with all submission requirements, such as the USB for traditional submission, amongst other criteria as per section 1. 21, will lead to the disqualification of the bidders.
Appointment of the service provider to support and maintain the video conferencing system in the Presidency ( boardrooms 108, 144, and 145) for a period of 3 years.
Appointment of a service provider to support and maintain the video conferencing system in the Presidency boardrooms for a period of 3 years. Support and maintenance services for video conferencing systems in boardrooms 108, 144, and 145, including troubleshooting, repair, replacement of faulty equipment, ensuring operational status of cameras, microphones, and touch panels, managing changes and configurations, firmware and software upgrades, health checks, and providing loan equipment.
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The Presidency seeks a service provider for a 3-year contract to support and maintain its video conferencing systems in boardrooms 108, 144, and 145. Services include after-hours support, on-site technicians during VIP meetings, troubleshooting, equipment repair/replacement, ensuring operational status of cameras, microphones, and touch panels, firmware upgrades, and quarterly health checks. Bidders must demonstrate experience, have ISO 9001:2015 and ISO 27001:2022 certifications, and OEM accreditation. Evaluation uses an 80/20 point system, with 65 points minimum required for technical evaluation. A compulsory briefing session will be held via Microsoft Teams on 08 June 2026 at 10:00 AM. Bid enquiries must be submitted by 10 June 2026, 10:00 AM.
The Presidency undertakes to pay out in full within thirty days (30) after all valid claims for services rendered to its satisfaction upon presentation of substantiated claim/invoice, according to the payment schedule agreed upon in the contract.
The bid will be awarded to the bidder who scored the highest points in terms of price and specific goals.
The company must be ISO 9001:2015 certified, ISO 27001:2022 certified, and have Crestron OEM accreditation. The assigned technician must have experience in ICT networking and video conferencing technologies, with a Crestron programming certificate.
The document clearly states there is no requirement for sample submission.
Failure to comply with requests for additional information within three working days may invalidate the potential service provider.
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Methodology
Unaided survey with 1097 active users, conducted through 18/09/2026.
Single question: "Would you recommend our services to a friend or colleague?" - 90% answered "yes".
