Negotiation Tenders

The bidder warrants that it can conclude this agreement to the satisfaction of foodbev seta.

Foodbev seta shall not be obliged to accept the lowest or any bid, offer or proposal.

Bidders must complete all the necessary bid documents and undertakings required in this bid document.

As soon as it becomes known to the contractor that he/she will not be able to deliver the services within the delivery period and/or against the quoted price and/or as specified, foodbev seta must be given immediate written notice to this effect.

Foodbev seta shall reject a proposal for the award of a contract if the recommended bidder has committed a proven corrupt or fraudulent act in competing for the particular contract.

The bid will be awarded based on a weighted scoring system where price accounts for 80 points and BBEEE status level of contribution accounts for 20 points, as stated in the tender document.

To qualify for the second evaluation phase (commercial), your company needs to score a minimum of 70 on the technical evaluation. The minimum threshold for technical functionality must be met or exceeded for a respondent's proposal to progress to the final evaluation.

The tender document mentions that Foskor may invoke a penalty clause for non-compliance with material terms, including delayed delivery due to non-performance, and that non-compliance constitutes a material breach of contract leading to cancellation.

Failure to provide mandatory returnable documents at the closing date and time will result in disqualification. Material deviations from terms or conditions may also lead to disqualification.

The bid closing date is 12 May 2026 at 12:00 PM. The contract period for the provision of services is 12 months.

The bid will be evaluated based on administrative responsiveness, substantive responsiveness, technical criteria (70 points), and BBBEE status level of contribution (20 points).

The bidder must be a registered Environmental Assessment Practitioner (EAP) with the Environmental Assessment Practitioner Association of South Africa (EAPASA).

A site visit must be undertaken by the EAP for site verification, and it is a non-compulsory site visit that can be arranged prior to submission of quotations.

The tender does not require sample submission.

The estimated total value of the bid is not explicitly stated in the tender document.

The bid must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. Bids must be submitted on or before 30 April 2026, by 11:00 AM.

The bid notice does not explicitly detail payment terms. However, it states that payments will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The bid notice does not explicitly detail warranty terms for the services provided by the insurance broker.

The bid will be evaluated based on the 80/20 or 90/10 PPPFA principle, considering price and specific goals. The bid must achieve a minimum threshold score of 75% for technical functionality to be eligible for the next stage of evaluation.

Bidders must provide proof of a valid license/membership to transact business as a Financial Services Provider (FSP), a minimum of 5 years of proven experience in providing insurance brokerage services to public entities with three reference letters, written confirmation letters from underwriters, a valid FSB license showing authorized products/services, a detailed list of cost-effective insurance excesses, specification of territorial limits for cover outside South Africa, and a letter of good standing from the Department of Labour (COIDA).

The bid notice mentions penalties in the context of delays in performance. If the supplier fails to deliver any or all of the goods or to perform the services within the specified periods, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay.

A compulsory briefing session will be held on 07 April 2026 at the National Health Laboratory Service, 1 Modderfontein Road, Main Conference Room, Sandringham, Johannesburg. Late coming will not be accepted.

The bid notice does not require the submission of samples.

The bid notice does not explicitly state a deadline for challenging the bid process or outcomes.

The bid notice does not specify an estimated total value for the contract.