Tool Security Tenders

Tenders must be submitted in a sealed envelope into the appropriate official tender box before the closing date and time: 28 August 2026, 12:00.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted.

The **** preference point system as contained in the preferential procurement policy will be used in the adjudication of this tender.

Bidders must submit a valid tax clearance certificate, be tax compliant on the Central Supplier Database (CSD), and provide company registration forms and directors' identity documents.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

Samples provided if applicable is listed as a compulsory document to be included with the tender document.

Any unauthorized alteration of the tender document will disqualify the tender automatically. Missing pages will result in the disqualification of the tender. Failure to comply with requirements or submit all compulsory documents may lead to disqualification.

The proposals will be evaluated using the 80/20 preferential procurement system, including functional criteria, administrative compliance, functionality, and price/specific goals.

Bidders must be registered on the Central Supplier Database (CSD) and comply with tax obligations. They must also demonstrate relevant company experience in implementing similar systems.

Failure to submit mandatory documents, late bids, non-compliance with tax requirements, or providing false information in disclosures may lead to disqualification.

Bid closing date and time is 10 July 2026 at 12:00.

The evaluation criteria will consider mandatory requirements, functionality, price, and preference. Bidders must achieve a minimum of 80 points in the functional/technical phase. The final stage involves price and preference evaluation using an 80/20 or 90/10 preference point system.

Bidders must provide OEM accreditation/certification and return completed annexures D and E, the pricing schedule, and attend the compulsory briefing session. Failure to meet these mandatory requirements will lead to disqualification.

A compulsory briefing session will be held on 12 June 2026. as this is a compulsory site briefing, bidders are required to write the following details on the chatbox of the meeting: name of the bidder email address of the bidder telephone number of the bidder

Bidders will be disqualified if they fail to meet minimum requirements, have not submitted required mandatory documents, or have not materially complied with any of ACSA's requirements.

The bid notice does not explicitly state a delivery deadline for the goods or services. It mentions the closing date for bid submissions as 22 May 2026.

The bid notice states that bidders will be adjudicated in accordance with the municipality's supply chain management policy and the 80/20 points system, with specific goals for preferential procurement.

Bidders must submit a company registration certificate, a tax compliance status document with PIN issued by SARS, certified ID copies of all directors, proof of registration on the Central Supplier Database, and proof that municipal rates and taxes are paid where the business has its head or regional office. A minimum of 50 points in functionality is required.

Failure to submit a municipal rates and taxes clearance certificate or lease agreement, failure to complete all supplementary information, or submitting late, telegraphic, facsimile, incomplete or unsigned bids will result in disqualification.