Document Verification Tenders

The bid notice states that all goods must be delivered to the sites in the local municipalities within 21 days of receiving the order.

The bid notice states that payment will be made within a period of 30 days after the receipt of the invoice.

The bid notice states that bids received will be evaluated according to an 80/20 point system, where 80 points will be scored toward price and the remainder 20 points according to the specific goals.

The bid notice states that tax compliance status and company directors of bidders will be verified on the CSD for all price quotations and competitive bids. A copy of company registration or CK documents must be submitted. In the case of a joint venture, a joint venture agreement or an intention to form a joint venture agreement must be attached.

The bid notice states that subject to GCC clause 25, if the bidder fails to deliver any or all to perform the services within the periods specified in the contract, the department shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed unperformed services using the current prime interest rate calculated for each day of delay until actual delivery or performance.

The bid notice states that failure to submit required documents could result in the quotation/bid being seen as unresponsive. Failure to comply with specifications may result in the department terminating the contract. Failure to supply all supplementary information will result in the tender being deemed incomplete and disqualified. Use of correction fluid will result in a bid being non-responsive. Late quotations will not be accepted.

The bid notice states that written quotations must be submitted by Monday, the 25th of May 2026 at 12h00.

The bid notice states that quotations will be evaluated in terms of compliance and the 80/20 preference point system, wherein 80 is for price and 20 for specific goals. The municipality does not bind itself to accepting the lowest quotation.

The bid notice requires prospective service providers to submit company registration documents, proof of company registration with CIPC and proof of shareholding, a copy of a valid SARS tax verification pin, a Central Supplier Database (CSD) summary report not older than one month, complete MBD forms 4, 6, 8 and 9, and an original or a copy of a municipal utility account of the registered directors or company, or a lease agreement along with the utility account of the landlord. The utility account submitted must not be in arrears for more than 30 days. A bank stamped letter from the bank not older than three months is also required.

The bid notice states that no awards will be made to a person who is in the service of the state, or if that person is not a natural person, of which any director, manager, principal shareholder or stakeholder is a person in the service of the state, or who is an advisor or consultant contracted with the municipality or municipal entity.

The bid notice states that written quotations must be submitted by Tuesday, the 19th of May 2026, at 12:00.

The bid notice states that quotations will be evaluated in terms of compliance with the 80/20 preference point system, wherein 80 is for price and 20 for specific goals. The municipality does not bind itself to accepting the lowest quotation.

The bid notice requires company registration documents, a copy of a valid SARS tax verification PIN, a Central Supplier Database (CSD) summary report not older than one month, completed MBD forms 4, 6, 8 and 9, an original or copy of a municipal utility account of the registered directors or company (or lease agreement with landlord's utility account), a bank-stamped letter from the bank not older than three months, and a valid health certificate.

The bid notice states that all proposals, documents, and late submissions after the due date will not be evaluated. NB: No hard copies or physical submissions will be accepted.

The bid notice states that the contract will be awarded to the bidder who scores the highest total number of points during the evaluation process, except where the law permits otherwise.

The bid notice mentions that the final points will be calculated based on price (80 points) and specific goal (20 points), totaling 100 points. ASA also reserves the right to investigate the bidders' financial position, previous contracts carried out, availability of skills or knowledge, existing workload, etc.