Art Materials Tenders

The bid notice does not explicitly state a delivery deadline for the printed promotional materials. However, it mentions that orders placed against accepted quotations are to be executed within the quoted delivery period.

The bid notice states that quotations above R30,**** up to a maximum of R750,**** (VAT inclusive) will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. Prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting.

The bid notice mentions NB: It is of utmost importance that the time set for the official site inspection is strictly adhered to as no late arrivals will be allowed. However, specific details regarding the date and time of this mandatory site inspection are not provided in the excerpt.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. False declaration on municipal bidding documents (MBD) may lead to automatic disqualification. If correction fluid has been used on any specific item price, such item will not be considered, and if correction fluid has been used on a bill of quantities where prices are calculated to arrive at a total amount, the quotation as a whole will not be considered.

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.

The bid closing date is 24th April 2026 at 11:00 AM. The contract duration for the successful bidder will be three years.

The award criterion is based on a 80/20 preference points scoring system, with points allocated for price (80 points) and specific goals (20 points). Specific goals include points for black people, women, youth, disabled people, military veterans, rural township, and business.

Bidders must be tax compliant and registered on the National Treasury's Central Supplier Database. They must also meet minimum eligibility criteria for functionality, with at least 70 points out of 100 awarded for functionality. This includes demonstrating capability and capacity of key personnel, a sound methodology, a proven track record of at least five years in providing printing services, and locality within the Limpopo province.

A site inspection phase is included in the evaluation process to verify the existence and capacity of the company and the availability of office space, computers, staff, and high-volume printing machines. Failure to have one of the listed items will eliminate the bidder.

The service provider will be required to submit a final sample with approved content for sign-off prior to mass printing.