Digital Identity Tenders

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.

The bid notice states that quotations and accompanying documentation must be emailed by close of business on 24 April 2026.

The bid notice states that payment will be made based on the deliverables for the goods received and only on the basis of work completed satisfactorily, and invoices provided and approved by the project manager.

The bid notice states that proposals will be evaluated on the 80/20 preference points scoring system: that is, 80 of the points awarded will be based on price, and 20 of the points awarded will be based on specific goals.

The bid notice states that bidders must submit a CSD supplier number, BBBEE status level of contribution, quote price including VAT, and a portfolio of work used for functional assessment.

The bid notice states that if the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have, disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, and recommend that the tenderer or contractor be restricted from obtaining business from any organ of state for a period not exceeding 10 years.

The bid notice states that the graphic designer may be required to conduct a site visit of 4 days for production management and print installation oversight.