Commercial Furniture Tenders

The contractor shall collect furniture within five 5 working days after receipt of an official instruction.

Payment shall be made upon satisfactory completion, inspection and acceptance of the refurbished furniture by the employer.

The contractor shall provide a minimum 12month warranty covering: upholstery workmanship stitching failure foam collapse under normal use structural repairs undertaken adhesive failure defective materials.

The bid will be evaluated on a two-stage process: stage 1 administrative compliance requirements, followed by functionality evaluation and price and specific goals, in accordance with the preferential procurement regulations, 2022.

It is compulsory that the tenderer completed and signed bid forms which must be signed by a duly authorized representative and provide proof of its entity's registration documentation.

A delay by the supplier in the performance of its delivery obligations shall procure the supplier liable to the imposition of penalties, pursuant to gcc clause 3. 22, unless an extension of time is agreed upon.

The employer will conduct a site visit to verify that the bidder has a suitably equipped workshop capable of undertaking upholstery and furniture refurbishment services.

Request clarification of the tender documents, if necessary, by notifying the jct at least five 5 working days before the closing date stated in the tender data.

Bidders who do not submit a valid tax pin issued by sars, on the closing date and time of the bid, may be disqualified.

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The tender box shall be locked at exactly 12:00 noon and tenders arriving only a second after 12:00 or any time thereafter will not be accepted under any circumstance.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of statement by the supplier. Payment will be made in rand unless otherwise stipulated.

The contractor shall remain responsible for the completion of any purchase order or installation project issued before the expiry of the contract period, including all warranty, defects liability, and contractual obligations applicable to such work.

Submissions will be evaluated and the contract awarded in accordance with the SCM regulations, MFMA, Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022 and other applicable legislation, the General Conditions of Contract GCC and, if applicable, any other special conditions of contract. The bid will be evaluated on the following stages: Stage 1 Administrative requirements, Stage 2 Functionality, Stage 3 Price and Special Goals.

Bidders will be evaluated on functionality to determine their ability, experience and capacity to successfully execute the contract. Only bidders who achieve the minimum threshold of 80 points out of 100 points for functionality will proceed to the price and preference points evaluation stage.

Subject to GCC clause 3. 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, JCT shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

Prospective bidders are required to conduct a comprehensive site inspection prior to submitting their bids. Failure to attend a mandatory site inspection, where applicable, may result in a bid being declared nonresponsive.

Joburg City Theatres reserves the right to disqualify any bidder which does any one or more of the following: Bidders who do not submit a valid tax pin issued by SARS, on the closing date and time of the bid. Bidders who submitted incomplete information and documentation according to the requirements of this bid. Bidders who submitted information that is fraudulent, factually untrue or inaccurate.

The successful bidder is expected to complete the project within 2 months upon appointment.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted.

Responsive bids will be adjudicated on the 80/20 preference point system, based on the bid price (maximum 80 points) and specific goals (maximum 20 points).

Bidders must submit all documents as outlined in paragraph 7. 1 Table 2 for prequalification, including bid document completeness, compulsory site briefing attendance, SBD 1, SBD 3. 1, SBD 4, SBD 6. 1, and technical brochures/catalogues.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

A compulsory briefing session will be held to provide clarity on the scope of work and expectations before proposal submission. Details are as follows: Date: 06 August 2026 Time: 11:00am Venue: Digital Hub, Seshego Industrial Park, Factory 29.

The cutoff date for submitting queries is 17 August 2026 at 16:00 pm.

Failure to provide or comply with any of the particulars in the bid document may render the bid invalid. Bidders may be disqualified for non-submission of any of the prequalification documents.