Cleaning Equipment Tenders

Bids must be deposited in the tender box on or before Friday, 25 August 2026 at 12:00.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials.

This contract will be evaluated on the 80/20 point system. 80 points for price and 20 points for specific goals.

Bidders must submit a valid tax compliance status pin, register on Kouga Municipality's supplier database, and submit the National Treasury Central Supplier Database summary report.

Subject to GCC clause 23, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

Bidders are advised that KLM may request a free sample of a toilet paper roll and any product in section H. Samples must be clearly marked with the name and details of the bidder and submitted within 4 days after notification.

Failure to submit an original hard copy and a copy on either USB or SD card/CD will deem the bid nonresponsive. Failure to fully complete the compulsory municipal bidding documents will result in the tender being classified as non-responsive.

The contract period is 36 months from the date of appointment.

The purchaser shall make payments within 30 days after receipt of an invoice accompanied by the delivery note.

The provider warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. This warranty remains valid for twelve 12 months after goods have been delivered and accepted, or for eighteen 18 months after the date of shipment, whichever period concludes earlier, unless specified otherwise.

The municipality will adjudicate and award bids in accordance with the 80/20 point system, where 80 points will be allocated for price and 20 points for special goals.

All bidders must be registered on the national treasury central supplier database. Bidders must also submit a copy of the entity/company registration certificate, certified copies of IDs for all directors, tax compliance status (PIN/CSD number), authority for signatory, valid letter of good standing, and proof of municipal rates.

If the provider fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

Persons aggrieved by decisions or actions taken in the appointment of this tender or affected by the entire process of supply chain management system, may lodge within 14 days of the decision or action, a written objection or complaint against the decision or action to: The Municipal Manager.

Failure to complete MBD forms in full, failure to initialize or sign all pages, use of tippex, failure to complete the bid document and attached annexures in indelible ink, and failure to adhere to administrative compliance requirements will result in disqualification.

The official closing time for submission of bids is 11:00 AM on 24 August 2026.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice accompanied by the delivery note.

The provider warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after goods have been delivered and accepted.

The municipality will adjudicate and award bids in accordance with the 80/20 point system, where 80 points will be allocated for price and 20 points for special goals.

All bidders must be registered on the national treasury central supplier database. Bidders must also submit certified copies of IDs, proof of municipal rates, and a valid letter of good standing.

If the provider fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay.

Persons aggrieved by decisions or actions taken in the appointment of this tender may lodge within 14 days of the decision or action, a written objection or complaint.

Failure to complete MBD forms, use of tippex, not initializing or signing all pages, and not attaching required documents will result in disqualification.

The correct bid closing date is 03 April 2024 at 11:00 AM. The correct bid closing date: 03 April 2024 @11: 00 AM.