Invoicing Tenders

The closing date for the submission of proposals is 15 April 2026 at 11:00 AM.

The GCIS is willing to pay specific rates for chauffeur services, which include VAT and constitute the full tariff claimable. Rates will be adjusted annually from 01 April in line with the national inflation rate. Government departments are required to pay creditors within 30 days of receipt of an accurate invoice.

The bid evaluation process will be a three-phased process consisting of prequalification criteria (Gate 0), functional evaluation criteria (Gate 1), and specific RDP goals (Gate 2). The evaluation will be based on the 80/20 preference points system, where 80 points are for predetermined rates and 20 points are for specific goals.

To be considered for inclusion on the panel, potential suppliers must provide a company profile, proof of CSD registration, passenger liability insurance of not less than R1,000,000, ability to provide transportation on short notice within 30 minutes, a minimum of three recent signed reference letters, a fleet of at least five sedan vehicles and one minibus, detailed fleet list with condition and roadworthiness, and drivers with 5 years of experience, valid driver's license, PDP, and valid security clearance.

Continuous failure to execute transport services on short notice after being appointed will lead to prospective suppliers being excluded for the duration of the bid period. Biannual performance reviews may lead to disqualification of underperforming suppliers.

The bid notice states that the supplier shall complete and deliver the goods within the period stated in clause 10, or any extensions thereof in terms of clause 21.

The supplier must make good at his own expense, all incomplete and defective goods during the warranty period.

The CCT will perform a risk analysis in respect of the following: a reasonableness of the financial offer b reasonableness of unit rates and prices c the tenderers ability to fulfil its obligations in terms of the tender document, that is, that the tenderer can demonstrate that heshe possesses the necessary professional and technical qualifications, professional and technical competence, financial resources, equipment and other physical facilities, managerial capability, reliability, capacity, experience, reputation, personnel to perform the contract, etc.

The tenderer can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses the professional and technical qualifications, professional and technical competence, financial resources, equipment and other physical facilities, managerial capability, reliability, experience and reputation, expertise and the personnel, to perform the contract.

The supplier must pay to the purchaser any penalty for delay as due on demand by the purchaser. The supplier hereby consents to such amounts being deducted from any payment due to the supplier.

The bid notice states delivery date: 21 july 2026.

Bidders must submit at least two signed reference letters indicating event management projects successfully completed in the last 5 years.

TCTA will select the suitable option based on sample quality.