Data Migration Tenders

The bid closing date is 10 April 2026 at 11:00 AM. Proposals must be deposited in the tender box on or before this date and time.

The evaluation process will be conducted in phases: initial screening, mandatory evaluation, technical/functional evaluation (minimum 70 points), and price and specific goals evaluation using the 80/20 or 90/10 preference point system.

Bidders must be eligible, registered service providers with a business continuity management plan. They must also be certified/accredited Guidewire partners (Advantage Partner, Global Premier Partner, or Global Strategic Partner) and provide proof of accreditation. Experience with Guidewire implementations and/or maintenance support for at least two clients is required.

The General Conditions of Contract state that if the supplier fails to deliver any or all of the goods or to perform the services within the specified periods, the purchaser shall deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services.

A non-compulsory briefing session will be held on 26 March 2026 at 11:00 AM at the Road Accident Fund ECO Glades 2 Office Park, 420 Witchhazel Avenue, Centurion.

The closing date for bid questions and enquiries is 31 March 2026. Questions and answers will be published on the RAF website on 03 April 2026.

The bid notice states that the successful bidder must be able to complete delivery within 8 weeks of receiving the official purchase order.

The bid notice states that a 5-year complete care support is required for each device for provincial offices, and a 5-year complete care support for each device for the national office and disaster recovery site.

The bid notice states that adjudication of qualifying bids will be done in accordance with the 80/20 preference point system provided for in the preferential procurement regulations, 2022.

The bid notice states that bidders must be registered to bid and must complete and submit Appendix A: Technical Bid Response Sheet and Appendix B: Pricing Schedule.

The bid notice states that where previously agreed delivery schedules are not met by a supplier, the Electoral Commission shall have the right to appoint an alternative supplier to make good the shortfall in supply. Any additional costs incurred by the Electoral Commission in obtaining such corrective services or products from another source will be for the account of the defaulting supplier.

The bid notice states period required delivery firm not firm for delivery delivery basisnote: all delivery costs must be included in the bid price, for delivery at the prescribed destination.

The bid notice states points for this tender even in the case of a tender for incomegenerating contracts shall be awarded for: a price and b specific goals.

The bid notice states that the period required for delivery is 7 days upon receipt of appointment letter.

The proposals bids will be evaluated on the basis of the preferential procurement policy frameworkact act no. 5, ****, and the regulations pertaining thereto 2022, as well as the ntinga or tambodevelopment agency soc ltd supply chain management policy **** preference point system will beused as per the nortda scm policy.

The bids will be evaluated in two stages, namely: stage 1 functionality stage 2 price and preferencefunctionality scoring stage 1only bidders who score a minimum of 70 on stage 1 would be evaluated further and therefore eligible for the award.

Site briefing is not applicable.

Persons aggrieved by decisions or actions taken by the nortda in the implementation of the supply chain management system or any matter arising from a contract awarded in terms of the supply chain management system may, within 14 days of the decision or action, lodge a written objection or complaint or query or dispute against the decision or action.