Clocking Tenders

The bid documents must be submitted electronically before the closing date and time indicated on the cover page of the RFQ, which is 16 April 2026 at 11:00.

Unless stated otherwise in this RFQ or as mutually agreed upon by both parties prior to award of the RFQ, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

The installed equipment must come with a 2-year (24 months) warranty.

Subject to section 21F of the Preferential Procurement Policy Framework Act, **** (Act No 5 of ****), the RFQ will be awarded to the bidder scoring the highest points.

Bidders must be registered with PSIRA and attend the compulsory briefing session. They must also provide a valid PSIRA certificate and a letter of good standing from PSIRA and the Department of Labour (COIDA).

A compulsory on-site briefing session will be held on 09 April 2026 at 10:30 at the South African Weather Service George Weather Office. The South African Weather Service also reserves the right to conduct supplier due diligence, which may include site visits, prior to final award or at any time during the contract period.

Bids must be completed in black ink, enclosed in a sealed envelope and clearly marked with the project number, project name and description, deposited in the open tender box, ground floor, O. R. Tambo district municipality building, Nelson Mandela drive, myezo park, mthatha, eastern cape, not later than 12h00pm on 23 october 2025.

The service provider must include a 36-month warranty for all the equipment installed and provide a warranty certificate.

The municipality reserves the right to accept the whole or part of any tender or not to consider any tender not suitably endorsed. Tenders will be evaluated in terms of the supply chain management policy of the O. R. Tambo district municipality. An 80/20 point system shall apply, where 80 points are allocated for price and 20 points allocated for specific goal points.

Bidders must be registered on the national treasury central supplier database (CSD). Prequalification criteria may be applied to the tender to advance designated groups.

A compulsory clarification meeting with representatives of the client will take place at 10h00 on 01 october 2025 at O. R. Tambo district municipality offices, myezo park, mthatha foyer.

Persons aggrieved by decisions or actions taken by the municipality in the implementation of the supply chain management system, or any matter arising from a contract awarded in terms of the supply chain management system may, within 14 days of the decision or action, lodge a written objection or complaint or query or dispute against the decision or action.