Plot Tenders

The bid closes at 12:00 PM on Friday, 08 May 2026.

The bid notice does not explicitly state the payment terms.

The bid notice requires a manufacturer warranty of 2 years, subject to the supplier's conditions, and a minimum of 12 months onsite warranty including parts and labour. An optional extension to 3 years must be quoted.

The successful provider will be the one scoring the highest points, evaluated using the 80/20 preference point system for bids above R30,****.

Bidders must provide evidence that A0 plotters were supplied to at least 3 customers in South Africa in the last 3 years, providing a purchase order or invoice as proof. They must also submit a valid tax clearance certificate for transactions exceeding R30,**** and certified copies of identities of directors and owners.

The bid notice does not explicitly detail penalties, but the General Conditions of Contract mention penalties for delays in performance.

The bid notice does not mention a mandatory or optional site visit.

The bid notice does not mention the submission of samples.

The bid notice does not specify a deadline for challenging the bid.

The bid notice does not state the estimated total value.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that the relevant printers are under warranty and that if equivalent items are quoted on, bidders must ensure that these items are compatible with the different copier machines. Bidders will be liable for all damages to the copier machines as a result of cartridges/toners not being compatible in terms of the specifications as set out in the pricing schedule.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system. Points are awarded for price and specific goals such as BBEEE status level contribution and locality.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), an original or originally certified BBEEE certificate or affidavit, a municipal account for business or lease agreement, and MBD 9 (Certificate of Independent Bid Determination). Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business from any organ of state, and forward the matter for criminal prosecution.