Adjustable Tenders

The proposed delivery date is 30 June 2026.

A valid BBBEE certificate or sworn affidavit is required.

The contract period is 20 days from the date of acceptance.

Payment shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered to and accepted at the final destination.

Bids will be evaluated based on the 80/20 preference point system. Price will be awarded 80 points, and specific goals will be awarded 20 points.

Potential bidders are urged to submit a full CSD report, statement of municipal account, and proof of residence. Municipal rates and taxes of the renderer must be paid where the business has its head or regional office, and a rates clearance certificate not older than 3 months must be submitted. The latest full CSD report not older than 3 months is also required.

In the event that the service provider fails to deliver as specified in the specifications, the employer may withhold 10% of the invoice amount.

There will be no site inspection for this project.

Failure to submit required attachments, including a full CSD report, statement of municipal account, proof of residence, and rates clearance certificate, will lead to disqualification. Bids will not be considered from persons in the service of the state or those listed on the register of tender defaulters.

Suppliers are requested to offer their earliest delivery period possible. Delivery will be affected within the specified working days from the date of order.

PRASA pays for the item within 30 days of receipt of the supplier's correct tax invoice.

The supplier warrants that the items are in accordance with PRASA's requirements and fit for the purpose for which they are intended, and will remain free from defects for a period of one year unless another period is stated in the order from acceptance of the items by PRASA.

PRASA will utilise a price and specific goals evaluation criteria, with a weighting of 80% for price and 20% for specific goals.

Bidders must submit a company registration document, copies of directors' ID documents, a valid tax clearance certificate, a CSD supplier registration number, and proof of bank account. Joint venture agreements are required if applicable.

Late deliveries or late completion of items may be subject to a penalty if imposed in the order contract.

Failure to provide mandatory returnable documents, non-compliance with tax obligations, not being registered on the CSD, or submitting incomplete bids can lead to disqualification.

Successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of **** invoices received from registered VAT vendors must bear specific information. Failure to comply will result in payments not being made timeously.

Quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. The 80/20 preference point system is applicable, with points awarded for price (80 points) and specific goals (20 points), including BBBEE status level contribution and locality.

Law enforcement will conduct regular inspections and noncompliant contractors will be fined. If specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person, recover costs, cancel the contract, restrict the tenderer from obtaining business, or forward the matter for criminal prosecution.

Failure to comply with the mentioned conditions will invalidate your quote. Submitting incorrect or outdated information for locality claims will result in preference points not being claimed. Fraudulent claims for preference points can lead to disqualification, recovery of costs, contract cancellation, restriction from public sector business, and criminal prosecution.