This tender is for the appointment of a service provider for cleaning services, rental of hygiene items, and cleaning consumables at various ATNS locations for a period of five years. Bids must be submitted by 28 April 2026, 11:00 CAT. Online submission requires requesting a link by 23 April 2026. Hard copy submissions must include one original, one copy, and one PDF on USB. Key requirements include tax compliance, CSD registration, company registration documents, and completed ATNS bid forms. Mandatory requirements include three contactable reference letters for similar services, a valid letter of good standing with COIDA compliance, registration with the National Contract Cleaners Association (NCCA), and a National Certificate: Hygiene and Cleaning Supervision NQF3 for the supervisor. The evaluation process includes administrative, mandatory, functionality, and preference points (80/20 system) stages. Specific goals for preference points include black-owned and black woman-owned suppliers. Bidders must submit proof of CIPC documents, shareholder certificates, ID copies, and BBBEE certificates or sworn affidavits for verification of specific goals. The contract will be for five years. All bids must be submitted in two parcels: Volume 1a (General Instructions and Administrative Requirements) and Annexure A (Pricing Schedule) in a separate sealed envelope. Failure to comply with any requirements may result in bid rejection.
The closing date for bid submissions is 28 April 2026, at 11:00 Central African Time (CAT).
The bid document states that payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.
The bid document states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after the date of shipment, whichever period concludes earlier, unless specified otherwise.
The bid evaluation process includes administrative requirements, mandatory requirements, functionality, and a preference points system (80/20). Specific goals for preference points include black-owned and black woman-owned suppliers.
Bidders must be registered on the Central Supplier Database (CSD), provide proof of tax compliance, company registration documents, and completed ATNS bid forms. Mandatory requirements include a minimum of three contactable reference letters for similar services, a valid letter of good standing with COIDA compliance, registration with the National Contract Cleaners Association (NCCA), and a National Certificate: Hygiene and Cleaning Supervision NQF3 for the supervisor.
The bid document states that subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.
The tender document indicates that there is no tender briefing session scheduled (NA).
The bid document mentions that all written queries and requests for clarification regarding this bid must be submitted by latest 21 April 2026 at 12:00 Central African Time (CAT).
