Drilling Supplies Tenders

The bid notice states that the duration of required commodity delivery must be communicated within 1 week of appointment or receiving of purchase order. If the appointed supplier cannot deliver the goods within the stipulated time period that MTF has specified, MTF will then begin the process of moving forward with the next supplier. If no communication is received within the 1 week period, your proposal/quote will be disqualified and we will proceed to the next supplier.

The bid notice indicates that a preference point system is applicable, specifically the 80/20 system for requirements up to R50,000,000. Points are allocated for price (80 points) and specific goals (20 points). The tenderer must indicate how they claim points for each preference point system.

The bid notice requires bidders to submit compulsory supporting documents including SBD 4 (Declaration of Interest), SBD 6. 1 (BBBEE Claim Form), a certified copy of their valid BBBEE certificate, proof of CIDB grading of GB1, and proof of CSD registration starting with MAAA. Failure to submit any of these documents may lead to disqualification.

The bid notice states that if the appointed supplier cannot deliver the goods within the stipulated time period that MTF has specified, MTF will then begin the process of moving forward with the next supplier. Additionally, if no communication is received within the 1 week period, the proposal/quote will be disqualified and they will proceed to the next supplier.

The bid notice states that the quotation must be submitted no later than 20 April 2026, at 12:00 PM.

The bid notice states that payment will be made after successfully completing the project and the invoice will be paid within 30 days of submission.

The bid notice specifies warranty periods for different components: solar modules have a 12-year product warranty and a 25-year linear power performance warranty. The pump/motor has a minimum of a 1-year warranty, the MPPT solar pump controller has a minimum of a 1-year warranty, and remaining components have a minimum of a 1-year warranty. There is also a 1-year workmanship warranty and a 5-year structural warranty for the solar module support. A 6-month defect liability period is also mentioned, with payment due after this period lapses.

The bid notice states that the municipality does not bind itself to accepting the lowest tender or awarding a contract to the bidder scoring the highest number of points.

The bid notice states that bidders must achieve 80 points in the functionality evaluation to qualify for the second stage.

The bid notice does not explicitly mention a mandatory or optional site visit, but it does provide GPS coordinates for project sites, suggesting that bidders may visit them.

The bid notice does not mention the submission of samples.

The bid notice states that tenders must be deposited in the tender box not later than 12:00 PM on the dates specified in the table, which are February 19, 2024, and February 20, 2024.

The bid will be evaluated on 80/20 where 20 points will be allocated to specific goal, 5 points for companies with more than 50 youth ownership, 5 points for companies with more than 50 female ownership and 10 points for 100 black ownership. The Umzimvubu Local Municipality reserves the right not to appoint and value for money will be the key determinant.

Mandatory documents to be submitted include confirmation from SARS with a verification pin, copy of company registration (founding ****), original certified ID copies of managing directors/owners, properly filled and signed MBD forms 4, 6. 1, 8 and 9, and a billing clearance certificate or statement of municipal accounts or affidavit or proof of residence with declaration that a company does not owe municipal services for more than 90 days. Bidders must be registered on CSD and provide confirmation of registration. Certification of documents must be within a period of 90 days.