Amenities Tenders

Proposals must be submitted by 11:00 AM on 21 August 2026. Late bids will not be considered.

The bid adjudication committee will consider the recommendations of the bid evaluation committee and make a recommendation to the award authority. The successful bidder will usually be the service provider scoring the highest number of points.

Bidders must submit mandatory documents including OHS certificate, electricity certificate of compliance, fire certificate of compliance, municipality occupancy certificate, GBCSA certificate (minimum 4-star rating), proof of lift service and maintenance, proof of registration with the Property Practitioners Regulatory Authority, and a valid Fidelity Fund certificate (for estate agents).

Bidders who meet all Phase 1 requirements will be shortlisted for Phase 2, which involves a site inspection of the proposed office building. Time will be confirmed with shortlisted bidders.

Failure to submit mandatory certificates, incomplete Annexure B, failure to quote on all items, or late submissions will lead to disqualification.

The value of this bid is estimated to not exceed or exceed R50 000 000 all applicable taxes included.

The bid documents must be submitted by 11:00 AM on June 10, 2026.

The bid notice states that payments will be done within 30 days of receipt of an invoice with all required supporting documents, and payments will be made after the service provider has submitted an invoice supported by all requisite documents.

The bid will be evaluated based on a 90/10 preference point system, with 90 points for price and 10 points for specific goals. Bidders must score a minimum of 70 points for functionality.

Bidders must submit a detailed technical proposal including company profile, proof of ownership or authority to lease, detailed floor plans, compliance certificates (OHS, fire safety, electrical, occupancy), evidence of accessibility for persons with disabilities, and a security plan. They must also be registered on the National Treasury Central Supplier Database (CSD) and provide proof of tax compliance.

The General Conditions of Contract mention that penalties may be imposed for delays in performance, and the contract may be terminated for default.

A compulsory virtual briefing session will be held on May 15, 2026, at 10:00 AM. Bidders who try to log in 15 minutes after the start time will not be allowed.

The bid notice does not mention the submission of samples.

The estimated total value is not specified in the bid notice.

The bid documents must be submitted no later than 12:00 on 31 May 2026.

The bid notice states that payment will be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice does not explicitly state a warranty period for the cleaning services provided.

Tenders will be evaluated first on functionality, with service providers scoring less than 60% being disqualified. The evaluation will then proceed based on financial offer and preference points, using an 80/20 preference points system.

Bidders must be registered on the Central Supplier Database (CSD). Members or directors of companies or service providers who are state employees are not allowed to bid. Specific goals for preference points include ownership by black people (EME or QSE).

The bid notice mentions that the purchaser may deduct a penalty from the contract price if the supplier fails to deliver or perform services within the specified periods, calculated on the delivered price of the delayed goods or unperformed services.

The contractor shall attend compulsory beach inspections and examine the beaches and their surroundings to satisfy themselves with the scope of work required before submitting their tender.

The bid notice does not mention the submission of samples.

Aggrieved unsuccessful bidders will be allowed to lodge, within fourteen (14) days of the decision or action, a written objection or complaint to the office of the municipal manager.

The bid notice does not specify an estimated total value for the contract.