Log Box Tenders

The bid response documents must be deposited in the bid box by the stipulated time, and late bids will not be accepted for consideration.

Quotations received will be assessed in accordance with the municipal supply chain management regulations, **** read with councils supply chain management policy and 80/20 evaluation criteria. Preference points will be allocated as follows: 80 points for price and 20 points for specific goals.

Bidders must submit a valid tax compliance status PIN, a copy of the company registration certificate, copies of company owners' ID books, proof of payment of municipal bills (rates accounts, formal lease agreement, or letter from traditional authority), and a copy of the CSD detailed report.

The bid notice states that deliveries of goods to the selected Electoral Commission warehouse must be completed not later than 15 September 2026.

The bid notice states that no payment will be made by the Electoral Commission before the required goods and services have been rendered successfully, and no payment will be made without an original invoice and copies of signed delivery notes. Payment will be made within 30 days of receipt of a valid tax invoice and signed delivery notes, provided the Electoral Commission is satisfied with the performance.

The bid notice states that bids will be adjudicated using the 80/20 preference point system, where preference points are allocated based on BBBEE status level of contributor.

The bid notice states that bidders must be registered and approved on the Electoral Commission's eProcurement system and must submit a sample and written proposal for evaluation.

The bid notice states that where previously agreed delivery schedules are not met, the Electoral Commission shall have the right to appoint an alternative service provider and any extra costs incurred will be for the account of the defaulting service provider. Normal penalties provided for on the Electoral Commission's purchase order shall also apply.

The bid notice mentions a briefing session scheduled for April 17, 2026, at 11:00 AM at **** Heuwel Avenue, Election House, Riverside Park, Centurion. It also states that the Electoral Commission reserves the right to conduct inspections at the service provider's premises for quality and adherence to specifications before deliveries are made, and a due diligence audit will be conducted at the recommended service provider's premises, including site inspections where items will be manufactured, packaged, and dispatched.

The bid notice states that bidders are required to submit a sample for evaluation purposes, and these samples will be stringently tested for quality compliance and will not be returned to service providers at any point.

The bid notice states that this bid is deemed not to exceed R50 million including VAT.

The bid notice states that quotations must be deposited in the bid box situated at the reception: Civic Centre, 2 Kingfisher Road, Mandeni not later than 12h00, Thursday, the 26th of March 2026.

The bid notice states that quotations will be evaluated and adjudicated according to the following criteria: the following PPPFA regulations 2022 specific goals are applicable for 80/20 evaluation criteria.

The bid notice states that the supplier must be registered on the National Treasury's Central Supplier Database (CSD) and provide a proof of registration. Service providers to complete in fully all relevant MBDs 1, 4, 8, 9. Company registration document with CIPC. A copy of the most recent municipal account in which the business is registered.

The bid notice states delivery date: 21 july 2026.

Bidders must submit at least two signed reference letters indicating event management projects successfully completed in the last 5 years.

TCTA will select the suitable option based on sample quality.

The bid notice states that orders placed against accepted quotations are to be executed in strict accordance with the accepted specification and within the quoted delivery period.

Quotations above R30,000 will be evaluated on the basis of the 80:20 pointsystem as stipulated in the preferential procurement policy framework act.

Failure to quote all the items listed in the price criteria schedule, valid tax compliant verification pin number issued by sars, current copy of ck1 andor ck2c, certified copy or original of entitys bbbee certificate or original sworn affidavit, up to date municipal account not older than three 3 months and not over three 3 months in arrears for the individual, proof that acknowledgements arrangements have been made to settle arrears, valid lease agreement affidavit stating why an up to date municipal account cannot be submitted, up to date municipal account not older than three 3 months and not over three 3 months in arrears for the entity, proof that compliance acknowledgements or arrangements have been made to settle requirements arrears, valid lease agreement affidavit stating why an up to date municipal account cannot be submitted, up to date municipal account not older than three 3 months and not over three 3 months in arrears for the director s or member s, proof that acknowledgements or arrangements have been made to settle arrears, valid lease agreement affidavit stating why an up to date municipal account cannot be submitted, in the event the bidder is tendering as a joint ventureconsortium, all members of the jvconsortium must submit all required documentation and a jv consortium agreement, central supplier data base registration csd valid on rfq closing date.

Samples to be presented before any final appointment could be made. JPC reserves the right to reject unsatisfactory samples.