Truck Parts Tenders

Quotations must be placed in the tender box at 16 Woltemade Street, Jeffreys Bay, Room 122, on or before Thursday, 06 August 2026 at 12:00.

This contract will be evaluated on the 80/20 price and specific goals for a maximum of 20 points.

Prospective service providers must register on Kouga Municipality’s supplier database. The national treasury central supplier database summary report must be submitted.

Telegraphic, telephonic, telex, facsimile, email or late tenders will not be accepted.

The closing date for bids is 30 July 2026 at 12:00 PM.

The bid will be evaluated using the 80/20 preference points system, considering price, BBEEE status level, and locality.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit a SARS tax compliance status PIN. Company profile with proven previous experience is required.

No formal site inspection will be held.

Failure to submit required documentation such as CSD registration, SARS tax compliance status, certified ID copies, or municipal account statements may result in disqualification.

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The tender box shall be locked at exactly 12:00 noon and tenders arriving only a second after 12:00 or any time thereafter will not be accepted under any circumstance.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of statement by the supplier. Payment will be made in rand unless otherwise stipulated.

Submissions will be evaluated and the contract awarded in accordance with the SCM regulations, MFMA, Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022 and other applicable legislation, the General Conditions of Contract GCC and, if applicable, any other special conditions of contract. The bid will be evaluated in three stages: administrative requirements, functionality, and price and special goals (80/20 preference point system).

Bidders must be registered on the CSD. They must provide proof of entity registration, valid SARS tax pin and VAT registration certificate, a CSD registration summary report, a valid certified BBBEE certificate or sworn affidavit for EMEs, and a current municipal rates and taxes invoice or lease agreement. Proof of good standing from the Compensation Fund or a licensed compensation insurer is also required.

Failure to comply with the agreed service levels may result in penalties. Examples include non-performance, failure to meet response times, failure to provide secure parking, failure to provide qualified personnel, poor workmanship, and failure to submit monthly reports.

Bidders may be disqualified for submitting late bids, incomplete information, fraudulent information, or for not complying with responsiveness criteria. Alterations in the bid document must be signed and accompanied by a letter. Failure to submit a valid tax pin or CSD registration may lead to disqualification.

Quotations must be submitted before the closing date and time: 14 July 2026 @12h00.

The 80/20 principle will be the criteria used for this bid, with specific goals allocated points.

Suppliers must be registered on the CSD and the municipality's database. Bids which are late, incomplete, unsigned, completed by pencil, sent by telegraph, fascimale, electronically fax, or email and without the compulsory requirements shall be disqualified.

Bids which are late, incomplete, unsigned, completed by pencil, sent by telegraph, fascimale, electronically fax, or email and without the compulsory requirements shall be disqualified.