Weather Services Tenders

The bid documents must be submitted electronically by the closing date and time indicated on the cover page of the RFQ, which is 24 April 2026 at 11:00 am.

Unless stated otherwise in this RFQ or as mutually agreed upon by both parties prior to award of the RFQ, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

The RFQ will be awarded to the bidder scoring the highest points, subject to section 21F of the Preferential Procurement Policy Framework Act, **** (Act No 5 of ****), considering price and specific goals.

Bidders must be registered on the CSD, provide a copy of a valid PSIRA registration certificate, be able to provide quarterly system maintenance on the CCTV cameras system, and provide a detailed technical proposal outlining how SAWS will be granted real-time and on-demand access to the CCTV camera feed.

A compulsory site visit is required on 22 April 2026 at 10:00 am at Kliprivier Station. Bidders are required to attend the mandatory briefing onsite briefing session at Kliprivier station and must complete and sign the official attendance register during the session.

The RFQ is for requirements up to R500 000.

The bid documents must be submitted electronically before the closing date and time indicated on the cover page of the RFQ, which is 23 April 2026 at 11:00.

Unless stated otherwise in this RFQ or as mutually agreed upon by both parties prior to award of the RFQ, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

The bid will be awarded to the bidder scoring the highest points, subject to section 21f of the Preferential Procurement Policy Framework Act, ****.

Bidders must be registered on the CSD, submit a completed RFQ document, pricing schedule, bidders disclosure (SBD 4), and preference points claim form (SBD 6. 1) if claiming points. SARS tax compliance is mandatory.

The South African Weather Service may conduct site inspections to verify the infrastructure of bidders before final selection and award. A due diligence site visit will be carried out at the premises of the service provider before the awarding of the tender.

The RFQ is for requirements up to R500 000.

The bid proposals must be submitted online on the eTender platform by 08 May 2026 at 11:00.

Unless stated otherwise, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

This is a quality-based tender, and bidders that meet the minimum threshold of 70 for functionality will form part of the panel. For specific assignments, the bidder that scored the highest point for pricing and specific goals will be awarded the work.

The nominated project leader must be a qualified chartered accountant with a CA(SA) designation or equivalent. The nominated investigator must be a Certified Fraud Examiner (CFE) or hold a professional designation from an accredited body. Both must have public sector experience and demonstrate extensive investigation experience, excellent technical knowledge, integrity, objectivity, analytical skills, and technological proficiency.

The General Conditions of Contract (GCC) state that if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified, the purchaser shall, without prejudice to its other remedies, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay.

The South African Weather Service (SAWS) might also conduct a site visit to ensure the firm's existence and validate the firm's proposed capacity, employees, and administration office. A due diligence site visit will be carried out at the premises of the service provider before the awarding of the tender.

Any enquiries relating to this bid must be submitted in writing not later than 5 days prior to the closing date of the bid.

The bid documents must be submitted electronically before the closing date and time indicated on the cover page of the RFQ, which is 16 April 2026 at 11:00.

Unless stated otherwise in this RFQ or as mutually agreed upon by both parties prior to award of the RFQ, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

The installed equipment must come with a 2-year (24 months) warranty.

Subject to section 21F of the Preferential Procurement Policy Framework Act, **** (Act No 5 of ****), the RFQ will be awarded to the bidder scoring the highest points.

Bidders must be registered with PSIRA and attend the compulsory briefing session. They must also provide a valid PSIRA certificate and a letter of good standing from PSIRA and the Department of Labour (COIDA).

A compulsory on-site briefing session will be held on 09 April 2026 at 10:30 at the South African Weather Service George Weather Office. The South African Weather Service also reserves the right to conduct supplier due diligence, which may include site visits, prior to final award or at any time during the contract period.

The bid notice does not explicitly state a delivery deadline for the instruments. However, the contract period is for three years, with instruments ordered as they are required.

The bid notice states that payment is made 30 days after receipt of invoice or claim by the purchaser from the supplier, which period is automatically extended by any delay occasioned by the supplier.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials. This warranty remains valid for twelve 12 months after goods have been delivered and accepted, or for eighteen 18 months after the date of shipment, whichever concludes earlier, unless specified otherwise in SCC.

The award criterion is based on a combination of price and specific goals, utilizing an 80/20 preference point system. Bidders will be evaluated on price (80 points) and specific goals (20 points), with a valid BBBEE certificate required to earn points for specific goals.

Bidders must provide legal identification, confirm ethical requirements, and demonstrate technical qualifications, including capacity for operational troubleshooting and repair, technical documentation, OEM approval, trained staff for maintenance, training capacity, and client references. They must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or to perform the services within the specified periods, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services. The purchaser may also consider termination of the contract.

The bid notice does not mention any mandatory or optional site visits.

The bid notice does not indicate that samples are required.

The last date for the submission of clarification questions is seven 7 working days from the closing date of the tender.

The bid notice does not specify an estimated total value for the tender.