Video App Tenders

The successful bidder will be expected to complete the project within four weeks from the date agreed upon with the principal contractor and the client.

Payment will be made within 30 days from receipt of invoice after completion of deliverables.

The bidder must provide warrantee support for the AV and multimedia solutions after commissioning as per the OEM specifications.

The evaluation process will be conducted in various stages: Stage 1: Functionality evaluation. Stage 2: Pricing and specific goals evaluation.

Bidders must achieve 70% in the functionality evaluation stage for their bid to progress to the next stage of evaluation.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

Due date for queries: 10 June 2026

Bidders may be disqualified if their tax matters are not in order, if they are not registered with the Central Supplier Database (CSD), if they submit incomplete or fraudulent information, or if they fail to comply with mandatory and technical requirements.

The annual report is to be ready by 25 May 2026, with the review of the first draft and final draft by 16 May 2026.

The bid notice does not explicitly state the payment terms for the service provider. However, the General Conditions of Contract (GCC) mention that payments shall be made promptly by the client, but in no case later than thirty 30 days after submission of an invoice or claim by the service provider.

The General Conditions of Contract (GCC) state that the service provider warrants that the service rendered are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the service has been delivered and accepted, or for eighteen 18 months after the date of shipment, whichever period concludes earlier, unless specified otherwise in the SCC.

Bidders will be evaluated in three stages: administrative compliance, functionality (minimum threshold of 75 points), and price and specific goals using an 80/20 preference point system. The bidder obtaining the highest number of total points will be awarded the contract.

Bidders must provide all mandatory documents, including proof of CSD registration, tax clearance certificate, completed SBD forms, company registration documents, and BBBEE certificate or sworn affidavit. Functionality evaluation requires a minimum threshold of 75 points.

The General Conditions of Contract (GCC) state that if the service provider fails to perform services within the periods specified in the contract, the client shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The bid notice mentions that the NFVF reserves the right to conduct unscheduled or scheduled site visits to satisfy itself as to the validity of the information provided in the bid documents.

The bid notice does not explicitly require the submission of samples. However, bidders are asked to submit company profiles and samples of annual reports, which may be shared via a link, as part of the functionality evaluation.

The bid notice does not specify a deadline for challenging the bid process or award.

Failure to comply with submission requirements, submit mandatory documents, or provide original and valid tax clearance certificates will result in disqualification. Bidders who score below 75 points in functionality will also be disqualified.