Fleet Parts Tenders

Quotations must be placed in the tender box at 16 Woltemade Street, Jeffreys Bay, Room 122, on or before Thursday, 06 August 2026 at 12:00.

This contract will be evaluated on the 80/20 price and specific goals for a maximum of 20 points.

Prospective service providers must register on Kouga Municipality’s supplier database. The national treasury central supplier database summary report must be submitted.

Telegraphic, telephonic, telex, facsimile, email or late tenders will not be accepted.

The closing date for bids is 30 July 2026 at 12:00 PM.

The bid will be evaluated using the 80/20 preference points system, considering price, BBEEE status level, and locality.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit a SARS tax compliance status PIN. Company profile with proven previous experience is required.

No formal site inspection will be held.

Failure to submit required documentation such as CSD registration, SARS tax compliance status, certified ID copies, or municipal account statements may result in disqualification.

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The tender box shall be locked at exactly 12:00 noon and tenders arriving only a second after 12:00 or any time thereafter will not be accepted under any circumstance.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of statement by the supplier. Payment will be made in rand unless otherwise stipulated.

Submissions will be evaluated and the contract awarded in accordance with the SCM regulations, MFMA, Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022 and other applicable legislation, the General Conditions of Contract GCC and, if applicable, any other special conditions of contract. The bid will be evaluated in three stages: administrative requirements, functionality, and price and special goals (80/20 preference point system).

Bidders must be registered on the CSD. They must provide proof of entity registration, valid SARS tax pin and VAT registration certificate, a CSD registration summary report, a valid certified BBBEE certificate or sworn affidavit for EMEs, and a current municipal rates and taxes invoice or lease agreement. Proof of good standing from the Compensation Fund or a licensed compensation insurer is also required.

Failure to comply with the agreed service levels may result in penalties. Examples include non-performance, failure to meet response times, failure to provide secure parking, failure to provide qualified personnel, poor workmanship, and failure to submit monthly reports.

Bidders may be disqualified for submitting late bids, incomplete information, fraudulent information, or for not complying with responsiveness criteria. Alterations in the bid document must be signed and accompanied by a letter. Failure to submit a valid tax pin or CSD registration may lead to disqualification.

Suppliers are requested to offer their earliest delivery period possible. Delivery will be effected within . working days from date of order.

Prasa pays for the item within 30 days of receipt of the suppliers correct tax invoice.

The supplier warrants that the items are in accordance with Prasa's requirements, and fit for the purpose for which they are intended, and will remain free from defects for a period of one year unless another period is stated in the order from acceptance of the items by Prasa.

Prasa will utilise the following criteria in choosing a supplier/service provider: Evaluation Criteria Weighting Stage 1 Compliance Stage 1a Mandatory Requirements Stage 1b Other Mandatory Requirements Stage 2 Price 80 Specific Goals 20 Total 100

Bidders must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS. Bidders are required to self-register on National Treasury's Central Supplier Database (CSD).

Late deliveries or late completion of the items may be subject to a penalty if this is imposed in the order contract.

Bidders are advised to utilize this email address ***@***. *. * for lodging of complaints to Prasa in relation to this bid process.

Failure to provide or comply with any of the particulars may render the bid invalid. Incomplete bids will be disqualified. Bidders are warned that a response will be liable for disqualification should any attempt be made either directly or indirectly to canvass any SCM officers or PRASA employee.