The bid is for a comprehensive cleaning service at the Western Cape Department of Agriculture for three years. Bidders must submit mandatory documents, including a WCBD1 form, proof of authority, WCBD3 and WCBD4 forms, a preference points claim form (if applicable), proof of CSD registration, a price breakdown sheet, and proof of registration with the NCCA or CASA. A compulsory site visit is scheduled for March 23, 2026. The evaluation will be in two phases, with the 80/20 principle used for pricing and preference points. The contract commences on June 1, 2026, and may be extended for two additional years. Payment terms are within 30 days after receiving a correctly completed and certified tax invoice. Penalties may be applied up to a maximum of 20% of the monthly payment. The total bid price must include all listed items on the WCBD 3. The annual sectoral increase will be calculated based on the approved rate of increase, and all overheads and other associated costs must be fully accounted for over the three 3 year contract duration.
The bid must be delivered by the stipulated time to the correct address, as late bids will not be accepted for consideration. bids must be delivered by the stipulated time to the correct a d d r e s s . late bids will not be accepted for consideration.
Payment of tax invoices will be affected within 30 days after receipt of a correctly completed and certified tax invoice. payment of tax invoices received by the department in terms of the services rendered, shall be affected within 30 days after receipt of a correctly completed and certified tax invoice.
The successful bid must be the one scoring the highest number of preference points for BBEE. he successful bid must be the one scoring the highest number of preference points for bbbee.
Potential bidders are required to provide the following compulsory documents which need to be fully completed, signed where applicable and returned to submit a compliant bid. potential bidders are required to provide the following compulsory documents which need to be fully completed, signed where applicable and returned to submit a compliant bid.
Penalties will be levied up to a maximum of 20% of the monthly payment. penalties will be levied up to a maximum of 20 of the monthly payment.
A compulsory site visit will be held on March 23, 2026, at 10:00 AM at the Western Cape Department of Agriculture courtyard, main building, Elsenburg. a compulsory site visit will be held in respect of this bid invitation. the details of the site visit are as follows: date: 23 march 2026 time: 10h00am venue: courtyard, main building, elsenburg
