Event Technology Tenders

Bids must be deposited in the tender box by 16 October 2026 at 11h00. closing date: 16 october 2026 closing time: 11h00

Payment is made within 30 days of receipt of invoice and services rendered. wesgro payment terms are 30 days on receipt of invoice and services renderedgoods delivered

The contract is awarded based on the 80/20 preference point system, with the highest ranked bidder being successful. the **** preference point system will be used to calculate points for price and bbbee, and the highest ranked bidder shall be the successful bidder

Bidders must have a valid tourism industry association accreditation, operational presence within 70km of Cape Town CBD, and required insurance. the bidder must submit a valid certification of accreditation or membership with a registered south african tourism industry association andor body

The appeal period is open for 14 calendar days after the award. the appeal period will be open for a period of 14 calendar days subsequent to the awarding of the tender

Failure to comply with mandatory requirements or submit required documentation will result in disqualification. failure to submit the required documentation will result in the bid being disqualified

The rental period is for 3 months or up to the award of a public tender.

Payment will be made within 30 days after receipt of an invoice accompanied by the delivery note.

Rates of the monthly rentals must include maintenance of the scanner outside the warranty period.

The contract will be awarded to the bidder obtaining the highest number of points for price and specific goals, unless there are grounds to justify the award to another bidder.

Potential service providers will have to achieve a minimum of 80 points out of 100 for their technical proposals before their financial proposals are evaluated.

Bids may be rejected if not properly signed, if correction fluid is used, if pages are removed, if the bid is submitted late, or if municipal rates and taxes are in arrears for more than three months.

The PA system and associated services are required for a public engagement activity at Nirox in Krugersdorp on July 16, 2026, from 8 am until 4 pm.

The award decision will be based on the highest combined score, considering price and specific goals, subject to the bidder supplying the relevant administrative documentation.

Bidders must submit a complete bid document including SBD 1, SBD 4, SBD 6. 1, proof of CSD registration, and if applicable, a valid BBBEE certificate or sworn affidavit. They must also provide photos of the equipment and two reference letters.

The document does not explicitly require sample submissions for the PA system or podium.

Failure to provide mandatory documents, non-compliance with tax obligations, collusion, fraud, corruption, fronting, or submitting false declarations can lead to disqualification.

Quotations must be submitted by 26 June 2026 at 11:00 AM. No goods or services should be delivered before an official order is received.

The award will be based on the 80/20 preference point system, where 80 points are for price and 20 points are for specific goals. The lowest or any offer will not necessarily be accepted, and DFFE reserves the right to accept any offer either in full or in part.

Bidders must submit at least two signed reference letters as a motivational speaker on a client's letterhead. Failure by the bidder to submit the requested reference letters will lead to disqualification of their submission.

Failure to deliver goods within the agreed timelines might result in an order being cancelled and possible inclusion on the database of restricted suppliers by the national treasury.

Service providers will be disqualified for non-compliance with tax status at the time of award, submitting fraudulent information, making false declarations, or being listed on the national treasury's database of restricted suppliers and defaulters. Failure by the bidder to submit the requested reference letters will lead to disqualification of their submission.