Reception Desk Tenders

Bids must be submitted by the closing date: closing date: 25 november 2026 closing time: 11: 00 am. Late submissions will not be considered.

A minimum 12-month manufacturer's warranty is required: minimum of 12 months manufactures warrantee which includes replacement, repair and maintenance of all faulty furniture within the warrantee period.

The bid uses a preference points system: **** preference point system for acquisition of goods or services for rand value equal to or above r30 000 and up to r50 million.

Prequalification requires a valid COID letter: valid letter of good standing from the department of labour coid and compliance with company information requirements.

Sample submission is required: successful supplier manufacturer will be required to provide sample prior to final appointment the sample will as per appendix a w621.

Failure to meet prequalification criteria leads to automatic disqualification: noncompliance to the following prequalification criteria will result in automatic disqualification.

The successful bidder is expected to complete the project within 2 months upon appointment.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted.

Responsive bids will be adjudicated on the 80/20 preference point system, based on the bid price (maximum 80 points) and specific goals (maximum 20 points).

Bidders must submit all documents as outlined in paragraph 7. 1 Table 2 for prequalification, including bid document completeness, compulsory site briefing attendance, SBD 1, SBD 3. 1, SBD 4, SBD 6. 1, and technical brochures/catalogues.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

A compulsory briefing session will be held to provide clarity on the scope of work and expectations before proposal submission. Details are as follows: Date: 06 August 2026 Time: 11:00am Venue: Digital Hub, Seshego Industrial Park, Factory 29.

The cutoff date for submitting queries is 17 August 2026 at 16:00 pm.

Failure to provide or comply with any of the particulars in the bid document may render the bid invalid. Bidders may be disqualified for non-submission of any of the prequalification documents.

The bid notice states that quotations must be submitted by 04 May 2026 at 16:00.

The bid notice states that quotations will be evaluated on the 80/20 point scoring system. 80 points will be allocated to price and the remaining 20 points will be allocated for specific goals as per PPPFA 2022.

All suppliers responding to quotations should be registered on the Central Supplier Database (CSD). Mandatory requirements include: 1. Full completion of the bill of quantities (BOQ) specification where applicable. 2. Attendance of compulsory site briefing where applicable. 3. Attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements where applicable. 4. No RFQ will be considered from persons in the service of the state. 5. No bidder who is blacklisted by national treasury or any national authority due to non-performance will be considered. 6. All quotes should be on PDF, MS Word, MS Excel, pictures are not allowed and on company letterhead. 7. Submission of a joint venture agreement, where applicable, which has been properly signed by all parties.

The bid notice states briefing session venue: not applicable.