Polyprop Mat Tenders

Deliveries may be made during working hours: 08h00 to 15h00, but not on Saturdays, Sundays, public holidays, between 11 December and 11 January, or the last Friday of every month, unless otherwise agreed before delivery.

Payment will be made monthly on receipt of specified approved tax invoices. Payment will be done within 30 days of receipt and approval of the original invoice by depositing the payment directly into the bank account of the successful bidder. No cash or cheque payment will be done.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements. The warranty remains valid for twelve 12 months after delivery and acceptance, or eighteen 18 months after shipment, whichever is earlier.

Bids will be evaluated based on the 80/20 preference points system, with 80 points for price and 20 points for specific goals (women ownership, disability ownership, youth ownership, location of enterprise, and BBBEE status level).

Respondents must have a CIDB grading of 2CE or higher. Bidders must also be registered with the National Treasury's Central Supplier Database and be tax compliant with SARS.

If the bidder fails to supply the goods or render the service within the period stipulated in the contract, the department shall have the right to deduct a penalty as described in paragraph 22 of the National Treasury General Conditions of Contract.

Failure to submit mandatory documents, non-compliance with administrative or technical specifications, or providing false information in declarations may render the bid invalid or lead to disqualification.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. It also mentions that the municipality does not bind itself to accept the lowest or any bid.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), MBD 8 (Declaration of Bidders Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination), and proof of municipal accounts or lease agreements for the company and directors. Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have: disqualify the person from the tendering process; recover costs, losses or damages it has incurred or suffered as a result of that person's conduct; cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution, if deemed necessary.

The bid notice mentions that for item 12 (2-seater couch) and item 13 (3-seater couch), samples indicate below, and for the purposes of evaluation, work on the most expensive material, bonded leather is also being considered. However, it does not explicitly state a requirement for sample submission as part of the bid.

The delivery of the material must commence within 6-8 weeks of placement of the first order issued by the department.

Payments will be made monthly on receipt of specified approved tax invoices. Payment will be done within 30 days of receipt and approval of original invoice by depositing the payment directly into the bank account of the successful bidder.

The bid will be awarded in terms of regulation 4: preferential procurement regulations, 2022pertaining to the preferential procurement policy framework act, **** act 5 of ****.

Only respondents with CIDB grading 2CE or higher are eligible to bid.

If the bidder fails to supply the goods or render the service within the period stipulated in the contract, the department shall have the right, in its sole discretion to deduct as a penalty as described in paragraph 22 of national treasury general conditions of contract ntgcc.

A compulsory site meeting will be held at corner of graniet and brug street, steinkopf building and joinery, steinkopf, water and sanitation site offices on the 24th of march 2026 from 10: 00 till 11: 00 coordinates **** and ****