Tender for the relocation and renovation of the records section and administration department. This includes designing new office layouts, creating as-built drawings, and drafting a bill of quantities. Bidders must submit proof of previous relevant experience with at least three completed projects of a similar nature within the past three years. A minimum bid validity period of 90 days from the closing date is required. The municipality reserves the right to order any quantity, including none, and quantities indicated are for evaluation purposes only. Compliance with Preferential Procurement Regulations 2022 and Preferential Procurement Policy of Council is mandatory, with a 80/20 preference point system applicable. Bidders must submit a BBBEE certificate or affidavit and proof of locality. Failure to comply with compulsory document submission will result in a score of 0. Waste generated during construction must be managed and disposed of appropriately, with safe disposal certificates required for payment processing.
The successful bidder will be paid upon submission of valid tax invoices that comply with section 204 of the Value Added Tax (VAT) Act, 89 of 1991. The municipality will not be liable for late payments due to invalid tax invoices.
Quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. The 80/20 preference point system will be used, with points awarded for price (80 points) and specific goals (20 points), which include BBBEE status level contribution and locality.
To be considered for a contract, tenderers must comply with the following minimum criteria: previous relevant experience of the vendor, with a minimum of three previously successfully completed projects of a similar nature completed within the past three years. This can be in the form of a purchase order, invoice, or written reference letter. Compulsory documents to be submitted include MBD 4, MBD 6. 1, MBD 8, MBD 9, BBBEE certificate or affidavit, municipal account for business or lease agreement, and company registration documents.
Non-compliant contractors will be fined for improper waste management. If specific goals have been claimed or obtained on a fraudulent basis, or if any conditions of contract have not been fulfilled, the organ of state may disqualify the person, recover costs, cancel the contract, restrict the tenderer from obtaining business, or forward the matter for criminal prosecution.