Security Framework Tenders

The bid notice states that delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The time for delivery of the goods shall be the date as stated on the purchase order. In the case of agreements for delivery of goods in terms of framework or panel agreements, purchase orders for the supply and delivery of goods may be raised up until the expiry of a framework or panel agreement, provided that the goods can be delivered within 30 thirty days of expiry of the framework or panel agreement. All purchase orders other than for the supply and delivery of goods i. e. supply of services, professional services or constructions works, must be completed prior to the expiry of the contract period.

The bid notice states that payment of invoices will be made within 30 thirty days of receiving the relevant invoice or statement from the supplier, unless otherwise prescribed for certain categories of expenditure or specific contractual requirements in accordance with any other applicable policies of the purchaser. The purchaser shall not be liable for payment of any invoice that predates the date of delivery of any goods andor services.

The bid notice states that the warranty for this contract shall remain valid for six 6 months from date of delivery of the goods andor services.

The bid notice indicates that points for this tender will be awarded for price and specific goals, with a maximum of 90 points for price and 10 points for specific goals, totaling 100 points. The specific goals include gender, race, disability, and promotion of micro and small enterprises.

The bid notice states that all security staff employed by the supplier must be registered with the Private Security Industry Regulatory Authority (PSIRA). Proof of such registration must be made available upon request.

The bid notice states that if the actual delivery period for services and repairs ordered exceeds the delivery period, a penalty of 2% per day of the value of the purchase order will be imposed. No such penalties shall exceed 15% of the purchase order value.

The bid notice states that should the parties fail to resolve any dispute by way of mutual consultation, either party shall be entitled to refer the matter for mediation before an independent and impartial person appointed by the city manager.

The bid notice states that tender offers must be placed in the tender box by not later than 11:00 on Friday, 17 April 2026.

The bid notice states that a non-refundable fee of R 230 is payable by cash deposits and EFTs for hard copy bid documents.

The bid notice states that all eligible bids received shall be evaluated in terms of the employer's supply chain management policy and the preferential procurement framework act. The 80/20 preference point system shall be applicable.

The bid notice states that only those service providers who are registered with the Private Security Industry Regulatory Authority (PSIRA) and who comply with the Compensation for Occupational Injuries and Diseases Act (COIDA) are eligible to submit tenders. Proof of registration and a letter of good standing must be submitted.

The bid notice states that a compulsory clarification meeting with representatives of the employer will take place on Wednesday, 25 March 2026, starting time 11h00. Persons arriving later than 11h15 will not be allowed into the meeting.