Fuel Compliance Tenders

The bid notice does not explicitly state a delivery deadline for the diesel supply, but it is for a period of twelve months.

The bid notice mentions a preference point system of 80/20, indicating that the award will be based on a combination of price and preference points.

Service providers are requested to attach the following mandatory documents for their bids: a valid SARS tax compliance PIN, MBD 3. 1, 4, 6. 1, 8, 9 signed after the date of the advert, proof of company registration, and original certified copies for the entity owners. All certifications must not be more than 3 months old and must be in their original format.

A compulsory briefing session will be conducted at Ntabankulu Local Municipality Town Hall, within the municipal premises.

Under no circumstances will late tenders be accepted.

The bid notice does not explicitly state a specific delivery deadline for the LPG supply. However, it mentions an initial ramp-up phase and the potential to increase volumes in line with market demand and infrastructure readiness.

The bid notice requires bidders to clearly specify their payment terms and credit terms as part of their commercial proposal.

Pricing will be evaluated primarily on total landed cost (ZAR/MT), transparency and completeness of cost breakdown, commercial competitiveness across scenarios, and stability and predictability of the pricing structure.

Bidders must demonstrate proven capability in isotainer-based LPG logistics, including filling operations, multimodal transport, experience with LPG imports, and a minimum of 3-5 years of experience in LPG supply and logistics. They must also provide audited financial statements for a minimum of 2-3 years and evidence of financial capacity.

The bid notice does not explicitly state a general delivery deadline for all items. However, for the lease to own vehicles, specialised commercial vehicles and yellow plants, the closing date for submission is 13 April 2026, and the delivery date is 01 June 2026.

The bid notice indicates that the evaluation criteria for the tenders are either 80/20 or 90/10, as stated in the evaluation specific goals column for each bid.

The bid notice mentions compliance as a criterion for some of the bids, but does not provide specific details on qualification requirements.

The bid notice mentions that where a compulsory briefing session is required, bidders must attend and arrive on time, as late arrivals will not be allowed and their bids will not be considered.

The bid notice does not explicitly state a general delivery deadline for all items. However, for the lease to own vehicles, specialised commercial vehicles and yellow plants, the closing date for submission is 13 April 2026, and the delivery date is 01 June 2026.

The bid notice indicates that the evaluation criteria for the tenders are either 80/20 or 90/10, as stated in the evaluation specific goals column for each bid.

The bid notice mentions compliance as a criterion for some of the bids, but does not provide specific details on qualification requirements.

The bid notice mentions that where a compulsory briefing session is required, bidders must attend and arrive on time, as late arrivals will not be allowed and their bids will not be considered.

The bid document submission deadline is Wednesday, 6 May 2026, at 12:00.

The Newcastle Municipality's policy is to pay all creditors by means of electronic bank transfers within 30 days after receipt of an invoice and statement.

The bid will be adjudicated in terms of the preferential procurement regulations, 2022, pertaining to the Preferential Procurement Policy Framework Act, 5/2000, and will be based on a 90/10 points scoring system.

Prospective suppliers must be registered on the National Treasury Supplier Database and must possess a valid wholesale licence from the Department of Minerals and Energy.

If the vendor fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods/works and/or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

A compulsory briefing session with municipal representatives will be held at Municipal Stores at the corner of Hardwick and Vander Bilj Street on Thursday, 16 April 2026, at 10:00 AM.