Channels Tenders

The bid notice does not explicitly state a delivery deadline for the services, but it mentions that orders placed against accepted quotations are to be executed within the quoted delivery period.

The bid notice states that the successful bidder will be expected to have sufficient cash flow to project manage the work from beginning to end, since the City of Johannesburg does not offer upfront payment for any work to be done.

The bid notice indicates that RFQs above R30,**** to a maximum of R750,**** (VAT inclusive) will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act.

To participate in the City's quotation process, vendors are advised to get accredited and registered on the City's supplier database. The bid notice also lists several compulsory documents that must be attached to the quotation for it to be considered.

The bid notice does not explicitly detail penalties for non-compliance, but it does mention that the contract may be cancelled if proof of forward exchange rate cover is not submitted within 14 days after an order has been placed.

The bid notice does not explicitly state a delivery deadline for the goods or services, but it specifies that the service is required on an as and when required basis for a period of twelve months, with commencement of works within five working days after receiving an official order and approval.

The bid notice states that the contractor will be entitled to submit an invoice for payment as follows: 75% of completed work for spraying of chemicals, after the first visit, and the remaining 25% after a visible 95% effective weed control on inspection at 21 days after the first visit application date. Payment will not be made until required remedial spraying is performed at the contractor's cost if the 95% effective weed control is not achieved.

The bid notice states that all quotations received will be evaluated on the 80/20 point scoring basis, where 80 points are for price and 20 points are for specific goals to promote transformation and economic development.

To qualify, bidders must submit mandatory documents such as a completed and signed schedule of pricing, authority of signatory, and ensure no pages are missing. Essential documents include MBD 1, MBD 4, MBD 6. 1, MBD 8, and MBD 9, along with CSD registration and proof of municipal accounts. Functionality evaluation requires a minimum of 12 points out of 16, based on reference letters, pest control registration, and access to vehicles and spraying equipment.

The bid notice mentions that if the required 95% effective weed control is not achieved, payment will not be made until the contractor performs the required remedial spraying at their cost. It also states that incorrect declarations are considered a criminal offense and that fraudulent claims for preference points can lead to disqualification, recovery of costs, contract cancellation, and restriction from obtaining business from any organ of state.

The bid notice does not mention a mandatory site visit, but it does state that the first visit by the contractor will be undertaken after receipt of an official order, with a follow-up visit required after 21 days of the commencement date to determine effectiveness.

The bid notice states that the client reserves the right to request samples when necessary and all relevant test results of tests made only on request.

The bid notice states that persons aggrieved by decisions or actions taken by the municipality in the implementation of its supply chain management system may lodge, within fourteen 14 days of the decision or action, a written objection or complaint to the municipality.

The bid notice states that the contract shall be for a period of three 3 financial years, commencing 1 April 2026 and ending 31 March 2029, subject to satisfactory performance.

The potential service provider should have an established infrastructure, networks and capacity to effectively and efficiently manage an ethics and fraud confidential hotline, operating 24 hours a day, 365 366 days a year. The platform should be easily accessible and provide reliable and innovative channels of whistle blowing. These channels should include but may not be limited to telephonic, and email communication. The potential service provider should provide reports soon as possible no later than 24 hours after the issue has been logged. Mandatory requirements include: Detailed pricing per financial year including escalation. Project plan and methodology. The potential service provider should demonstrate proven experience and expertise through history and past and present clients in the ethics and fraud confidential hotline operations by submitting a minimum of two 2 written, signed verifiable reference letters on company letterhead from clients where work of a similar nature was undertaken and must be prepared to take the Merseta representative on a site visit to such customer premises. Company profile demonstrating the below: A minimum of three 3 years experience in ethics/fraud hotline services experience within the public sector or large organisations. Proof of 24/7 operational capacity. Full details of their marketing campaigns in relation to the ethics and fraud confidential hotline and awareness systems, inclusive of a basic marketing campaign and enhanced options. The potential service provider should be accredited by the Ethics Institute of South Africa or any other relevant organisation. In addition, the service provider should be a member of a recognised professional body. Valid certification copies must be attached. Examples of the organizations reports should be included.

The potential service provider must be prepared to take the Merseta representative on a site visit to customer premises where work of a similar nature was undertaken.