Filler Tenders

The bid notice does not explicitly state a delivery deadline for the goods. The closing date for submission of quotations is 22 May 2026.

The bid notice states that quotations will be evaluated on the 80/20 point scoring system, where 80 points will be allocated to price and the remaining 20 points will be allocated for specific goals as per PPPFA 2022.

All suppliers responding to quotations should be registered on the Central Supplier Database (CSD). Quotations must be on company letterheads, include all applicable taxes, and a copy of a valid B-BBEE certificate or sworn affidavit must be submitted. Additionally, all attached MBDs must be duly completed and signed, and a copy of a valid lease agreement or municipal account statement not older than 3 months must be submitted.

The bid notice indicates that there is no briefing session venue and therefore no site visit is applicable.

Failure to include all applicable taxes on the quotation will lead to disqualification. Quotations received after the closing date and time will not be accepted. Quotations without brand names where required will not be accepted.

The bid notice does not explicitly state a delivery deadline for the services. However, it mentions that the contractor must provide valid reasons in writing for delays in either commencing or completion of the work, and that the project manager has the right to cancel the order if reasons for delays are considered unacceptable.

The bid notice mentions that the successful bidder needs to ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, regarding tax invoices. It also states that failure to comply with the VAT invoice requirements will result in payments not being made timeously, and the municipality will not be liable for any late payments due to invalid tax invoices.

The bid notice states that quotations will be evaluated in terms of the 80/20 preference point system, considering price and specific goals such as BBBEE status level contribution and locality. The municipality also reserves the right to accept the whole or a part of the quote and does not bind itself to accept the lowest or any bid.

To be considered for the contract, tenderers must comply with minimum criteria including previous relevant experience (a minimum of three successfully completed projects of a similar nature within the past five years), CIDB contractor grading designation equal to or higher than 1CE, and submission of all compulsory documents as listed.

The bid notice mentions that non-compliant contractors will be fined for waste management issues. It also states that if specific goals are claimed or obtained fraudulently, or if contract conditions are not fulfilled, the organ of state may disqualify the person, recover costs, cancel the contract, and potentially restrict the tenderer from obtaining business from any organ of state for up to 10 years, or forward the matter for criminal prosecution.

A compulsory site meeting will be held on Monday, 15 May 2026, at 10:00 at Vredenburg Sportsgrounds, erf: ****, at the entrance gate of tennis courts, Church Street.

The bid notice states that deliveries will be strictly made within 7 days after the receipt of an order. Failure to comply with this condition will result in the cancellation of the order.

The bid notice indicates that the municipality processes payments in accordance with the applicable legislative framework and its internal financial procedures, which provide for the settlement of valid invoices within 30 days from the date of receipt of a compliant invoice and supporting documentation.

The bid notice states that the contract shall be awarded to the bidder scoring the highest points, based on the 80/20 preference points system for price and specific goals.

Bidders must obtain a minimum functionality score of 70 points out of 100 points in order to proceed to the price and specific goals evaluation stage. Bidders who fail to achieve the minimum functionality score of 70 points will be disqualified from further evaluation.

The bid notice mentions that continued poor performance shall result in the termination of the contract.

The bid notice states that before award, the recommended bidders will be required to provide a sample of materials and material data sheets to confirm the quality of materials they will be supplying for the duration of the contract.

The bid notice mentions that any disputes arising must be settled by means of mutual consultation, mediation with or without legal representation or, when unsuccessful, in a South African court of law.