Data Processing Tenders

The bid proposal must be deposited in the bid box of Gert Sibande District Municipality on or before the closing date of 28 April 2026 at 12h00.

The bid notice states that payment will be made within 30 days after receipt of invoices.

The bid notice states that the district municipality is not obliged to appoint the bidder with the lowest price but will consider the bidder scoring the highest number of points in line with the set criteria.

Tenderers must have the necessary skills, experience and capacity to perform the required work. All bidders must be registered on the central supplier database (CSD).

The bid notice mentions that the council may, in addition to other legal remedies, repudiate the bid or declare the contract invalid if the bidder has acted in a fraudulent or corrupt manner.

There will be a compulsory briefing session on the 15 April 2026 at Gert Sibande District Municipality, Level 2 Auditorium Boardroom at 11:00 am.

The bid notice states that assessment is based on audited annual financial statements and key financial ratios, with points awarded for financial ratios above industry benchmarks (10 points), meeting industry benchmarks (8 points), and marginal financial performance (5 points). Marginal financial performance is defined as at least 80% of the industry benchmark. Financial position considered unsustainable receives 0 points. The bid notice also mentions that during later phases, the ECDC intends to give preference to collaborations of investors who take on development partners using fair and transparent principles and that are engaged in long-term agreements which could sufficiently mentor and uplift the skills of the development partner such that they could be considered as a lead investor in future proposals.

The bid notice states that mandatory supporting documents include proof of funding raised, loan agreements or bond facilities, and in-principle funding letters. Financial health and sustainability are assessed based on audited annual financial statements and key financial ratios. It is also a requirement that entities that conduct business with government entities should be compliant in the following manner: be registered on CSD prior award and be tax compliant prior award.

The bid notice proposes a project plan to be completed within 2 months.

The bid notice indicates that points will be awarded for price (80 points) and specific goals (20 points), with a minimum qualifying score of 75 out of 100.

Bidders must demonstrate proven SAP FI automation experience, expertise in SAP workflow and integration, strong internal control and financial process knowledge, and experience in implementing journal automation in similar organizations. Certified SAP consultants are also required.

The bid notice mentions that if information provided is found to be false or misrepresented, punitive measures will be instituted, including blacklisting from participating in any future government tenders.

The bid evaluation committee ranks the qualifying bids on points scored on the basis of both price and bbbee levels as indicated on sbd 6. 1 in accordance with the pppfa.

Bidders must meet all mandatory requirements in order pass this stage of evaluation and move on to the next stage of evaluation. Bidders must provide two 2 mandatory written contactable references, with contact details for those customers for whom the bidder has completed work within the last sixty months preferably last thirty months that meet the minimum threshold of the minimum meets requirements.

The last date for the submission of clarification questions shall be seven 7 working days from the closing date of this tender.

The bid notice states he supplier must deliver the goods within the period stipulated on the issued purchase order, the maximum allowable period being within 30 days from the delivery date stipulated on the purchase order.

The bid notice states it will make payment to the supplier for the performance of the services as set out herein within thirty 30 days after receipt of an invoice from the supplier.

The bid notice states he supplier shall provide a 5year basic next business day warranty on the servers supplied.

The bid notice states he tender will be awarded to the bidder with the highest combined score for price and preference.

The bid notice states bidding entities must be a partner to an original equipment manufacturer oem, or an authorised reseller thereof.

The bid notice states if the supplier fails to deliver any or all of the goods within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, apply the following penalties.