Laserjet Tenders

The award will be for a period from date of appointment until 30 june 2027.

Points are awarded based on price (**** system), BBBEE status, and locality.

Tenderers must submit proof for BBBEE and locality to claim preference points.

Failure to comply with conditions will invalidate the quote.

The bid notice states that all quotations must be delivered not later than 06 May 2026 at 12:00 PM.

The bid notice states that quotes will be evaluated using returnables, functionality, preference points 100 points and PPPF price 80 and specified goals race, gender, disability and youth 20.

The bid notice requires prospective service providers to be competent and reputable. Additionally, bidders must submit a formal written quotation on their letterhead, complete relevant MBD forms, provide a valid tax clearance certificate or SARS PIN, and be registered on the Centralised Suppliers Database (CSD) with National Treasury.

The bid notice does not mention any requirement for a site visit.

The bid notice states that suppliers may be requested to provide samples before the official purchase order.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that the relevant printers are under warranty and that if equivalent items are quoted on, bidders must ensure that these items are compatible with the different copier machines. Bidders will be liable for all damages to the copier machines as a result of cartridges/toners not being compatible in terms of the specifications as set out in the pricing schedule.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system. Points are awarded for price and specific goals such as BBEEE status level contribution and locality.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), an original or originally certified BBEEE certificate or affidavit, a municipal account for business or lease agreement, and MBD 9 (Certificate of Independent Bid Determination). Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business from any organ of state, and forward the matter for criminal prosecution.

The bid notice states that failure to comply with section 204 of the Value Added Tax (VAT) Act, 89 of ****, will result in payments not being made timeously, and the Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council and that the rfq will be awarded as a whole and not on a per item base.

The bid notice states that compulsory documents to be submitted by suppliers include MBD 4 Declaration of Interest, MBD 6. 1 Preference Points Claim Form, original or originally certified BBBEE certificate or affidavit, municipal account for business or lease agreement, MBD 9 Certificate of Independent Bid Determination, municipal accounts or lease agreements for directors, and company registration documents (CIPC).

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have: disqualify the person from the tendering process; recover costs, losses or damages it has incurred or suffered as a result of that persons conduct; cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution, if deemed necessary.