Expansion Tenders

The bid notice states that representations must be lodged in writing by 24 April 2026.

The bid notice indicates that sample submission is FALSE.

The closing date for bid submissions is 08 May 2026 at 11:00 AM. Bidders are strongly advised to complete their electronic submissions at least one day before the closing date to avoid last-minute technical issues, as late submissions will not be accepted.

The bid notice does not explicitly state the payment terms. However, the General Conditions of Contract (GCC) mention that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice does not explicitly state the warranty period. However, the General Conditions of Contract (GCC) mention a warranty period of twelve (12) months after the goods have been delivered and accepted, or eighteen (18) months after the date of shipment, unless specified otherwise.

The award criterion is based on a three-phase evaluation: prequalification criteria, functional evaluation (with a minimum threshold of 70%), and price/B-BBEE evaluation. The bidder obtaining the highest number of total points will be awarded the contract.

Bidders must be registered on the Central Supplier Database (CSD), be tax compliant, and submit all compulsory documents as outlined in the bid. They must also demonstrate a minimum of 5 years of experience in the events management industry, provide a detailed bid proposal, financial statements for the two most recent completed financial years, and references from recent clients.

The bid notice does not explicitly detail penalties. However, the General Conditions of Contract (GCC) state that if the supplier fails to deliver within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services.

The bid notice mentions that venues should be diverse and cater for different settings, and that a site visit and examination of the sites logistics may be needed. However, it does not specify if a mandatory site visit is required for bidders to attend.

The bid notice does not require the submission of samples.

The bid notice does not specify a deadline for challenging the bid.

The bid notice does not provide an estimated total value for the contract.

The bid notice states that the tender is for a period of 36 months.

The bid notice states that bidders will be evaluated on a preferential point system whereby 80 points will be allocated in respect of price and 20 points for a specific goal on a competitive basis.

The bid notice states that no awards will be made to a person who is not registered on the Central Supplier Database, who is in the service of the state, or if any director, manager, principal shareholder or stakeholder is a person in the service of the state and/or who is an advisor or consultant contracted with the municipality or municipal entity.