This tender is for the supply of various office furniture and equipment. Tenderers must submit compulsory documents including MBD 4, MBD 6. 1, MBD 8, MBD 9, and proof of municipal accounts or lease agreements for both the company and directors. B-BBEE status and locality will be used for preference points. The municipality reserves the right to accept any part or the whole of the quote. Goods and services can only be provided after an official order is issued. Waste generated during construction must be managed and disposed of appropriately, with safe disposal certificates required for payment processing. All documents and packaging must be clearly marked with the quote number. Quotations must be valid for at least 90 days from the closing date. The municipality does not bind itself to accept the lowest or any bid. A quotation or price sheet specifying the make and models quoted on must be attached. This RFQ will be awarded to one bidder, and it is compulsory to quote on all items; failure to do so will be seen as non-responsive.
The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.
The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. It also mentions that the municipality does not bind itself to accept the lowest or any bid.
The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), MBD 8 (Declaration of Bidders Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination), and proof of municipal accounts or lease agreements for the company and directors. Company registration documents (CIPC) are also required.
The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have: disqualify the person from the tendering process; recover costs, losses or damages it has incurred or suffered as a result of that person's conduct; cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution, if deemed necessary.
The bid notice mentions that for item 12 (2-seater couch) and item 13 (3-seater couch), samples indicate below, and for the purposes of evaluation, work on the most expensive material, bonded leather is also being considered. However, it does not explicitly state a requirement for sample submission as part of the bid.
