Special Event Tenders

The bid documents must be delivered before the closing date and time as indicated on the bid document, which is 12h00 on 21st May 2026.

Bids will be evaluated in terms of ERWAT Supply Chain Management Policy, the MFMA SCM Regulations, the Preferential Procurement Policy Framework Act and its regulations of 2022, the General Condition of Contract GCC and, if applicable, any other special conditions of contract.

Bidders are required to submit all necessary compulsory documents with their bid document. Failure to do so may deem the bidder's submission non-responsive and disqualified. Attendance at the compulsory briefing session is a mandatory requirement; any bidder who does not attend will not qualify to bid and will be immediately disqualified.

Attendance at the compulsory briefing session via Zoom is a mandatory requirement for this tender.

The bid closing date is 21 April 2026 at 11h00. Services are to be provided on an as and when required basis from April 2026 to July 2026.

The bid will be awarded in accordance with section 21f of the PPPFA, and regulations 4 of PPR 2022, using an 80/20 preference points system where 80 points are for price and 20 points are for BEE status.

Bidders must be registered on the Central Supplier Database (CSD) with active status on or before the closing date and time, and must submit a completed WCBD4 form. Joint ventures or consortiums must also be tax compliant.

Failure to comply with product specifications or inability to meet delivery times will render a quotation non-responsive.

The ASEZCO reserves the right to request any additional information and/or samples of items quoted.

The bid notice states that the quotation must be submitted by no later than the **** @10h20am.

The bid notice states that the **** preference point system will apply for evaluation of quotations.

The bid notice states that fully completed and signed mbd4 forms obtainable from the municipal website, fully completed and signed mbd6. 1 forms obtainable from the municipal website, fully completed and signed mbd8 form obtained from the municipal website, fully completed and signed mbd9 form obtained from the municipal website, detailed csd report will be required.

The bid document does not explicitly state a delivery deadline for the services. It mentions that the appointment is for a period of 24 months and services will be provided as and when the municipality will require them.

The bid notice states that payments will be made within 30 days after receipt of an invoice accompanied by the delivery note, as per the General Conditions of Contract (GCC).

The bid notice mentions a warranty period of twelve (12) months for goods supplied, as per the General Conditions of Contract (GCC).

The bid notice states that bids will be adjudicated and awarded in accordance with the revised PPPFA regulation and the municipality's supply chain management policy, using an 80/20 point system, where 80 points are allocated for price and 20 points for special goals.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and must ensure compliance with their tax obligations. For functionality, bidders must achieve a minimum score of 80 points.

The bid notice indicates that penalties may be imposed for delays in delivery or performance, as per the General Conditions of Contract (GCC) clause 23.

The bid notice states that persons aggrieved by decisions or actions taken in the appointment of this tender may lodge, within 14 days of the decision or action, a written objection or complaint to the Municipal Manager.