Funeral Tenders

The bid notice states that quotations must be submitted by the 17th of April 2026 at 12:00.

The bid notice states that quotations will be evaluated in terms of compliance and the 80/20 preference point system, wherein 80 is for price and 20 for specific goals. The municipality does not bind itself to accepting the lowest quotation.

Prospective service providers are required to submit company registration documents, proof of company registration with CIPRO and proof of shareholding, a copy of a valid SARS tax verification PIN, a Central Supplier Database (CSD) summary report not older than one month, complete MBD forms 4, 6, 8 and 9, and an original or copy of a municipal utility account of the registered directors or company (or lease agreement with landlord's utility account). A bank stamped letter from the bank not older than three months is also required.

The closing date for the submission of sealed quotations is April 9, 2026, by 12 PM.

The bid notice does not explicitly state the payment terms, but it mentions that no payment shall be released without the relevant proof documents and that payment will be made promptly, but no later than thirty 30 days after submission of an invoice or claim by the supplier.

This bid will be evaluated and adjudicated according to the following criteria: 1. Relevant specifications, 2. Value for money, 3. Capability to execute the contract, and 4. PPPFA associated regulations.

Applicants need to comply with the following criteria to be considered for the contract: The applicant must have a valid certificate of competence (COC) issued by the Ugu District Municipality, registration documents from the Department of Home Affairs, and must be operating from an approved mortuary within the jurisdiction of the Ugu District Municipality. The applicant must have roadworthy certified, licensed vehicles suitable for the conveyance of the deceased. All operators must be fully conversant and compliant with the regulations relating to the management of human remains, R363 of the National Health Act, ****.

The bid notice does not explicitly detail penalties for non-performance, but it does mention that failure to comply with conditions may invalidate the offer and that the municipality reserves the right to cancel the contract and claim damages.

The bid notice does not mention a mandatory or optional site visit.

The bid notice does not require the submission of samples.

The bid notice does not specify a deadline for challenging the bid.

The price should be held firm for one year or up to R300,****, whichever is reached first.