Black Tenders

The bid notice states that tenders must be submitted not later than 12h00 on Monday, 25 May 2026.

The bid notice states that only cash or EFT payments will be accepted for the tender deposit fee.

The bid notice states that tenderers meeting the mandatory requirements shall be evaluated on a two stage evaluation system: stage one: functionality and stage two: 80/20 point system.

The bid notice states that only service providers registered with the Bargaining Council for the Contract Cleaning Industry (BCCCI) will be eligible to submit tenders.

The bid notice states that deliveries of spare parts, materials, or replacement equipment must take place within seven (7) working days after receipt of an official order, except in emergency situations where delivery may be required immediately.

The bid notice indicates that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve (12) months after the goods have been delivered and accepted at the final destination, or for eighteen (18) months after the date of shipment, whichever period concludes earlier, unless specified otherwise.

The bid will be evaluated using the 80/20 point system, with 80 points for price and 20 points for specific goals.

Mandatory requirements include providing a minimum of two (2) contactable reference letters for vacuum systems maintenance or maintenance of cleaning equipment, proof of address, and a valid letter of good standing with the Compensation Commissioner (COIDA).

The bid notice states that if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that the relevant printers are under warranty and that if equivalent items are quoted on, bidders must ensure that these items are compatible with the different copier machines. Bidders will be liable for all damages to the copier machines as a result of cartridges/toners not being compatible in terms of the specifications as set out in the pricing schedule.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system. Points are awarded for price and specific goals such as BBEEE status level contribution and locality.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), an original or originally certified BBEEE certificate or affidavit, a municipal account for business or lease agreement, and MBD 9 (Certificate of Independent Bid Determination). Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business from any organ of state, and forward the matter for criminal prosecution.

The bid closing date is 28 April 2026 at 11:00 am.

The bid notice states that the preference point system for this bid is 80/20 where 80 points is for price and 20 is for specific goals.

The bid notice states that only bidders registered on the central suppliers database will be legible to submit quotations.

The quotation must be submitted not later than **** at 12h00.

The bid will be evaluated using an 80/20 system, where 80 points are for price and 20 points are for objective goals.

The bid notice states that the PSP (Professional Service Provider) must be NHBRC registered and registered with the Central Supplier Database (CSD).

The bid notice does not require sample submission.