Work Hat Tenders

The closing time for receipts of this RFQ is 12:00, 07 August 2026. Bids must be placed in the tender box at the office of Umsobomvu Municipality, 21 A Church Street, Colesberg, ****, not later than 12:00 on 07 August 2026.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

Bids will be evaluated according to the following criteria: 1. Umsobomvu Supply Chain Management Policy. 2. PPPFA Regulation Act 2022 3. 80/20 point system will be awarded as follows: 80 points: price and 20 points: specific goals.

Suppliers must submit a quotation on their company letterhead, a valid original tax clearance certificate or pin, certified identity document copy, copy of company directors original stamp, copy of company registration, CIPC certified evidence of B-BBEE contributor status, and a certificate certifying that the bidder has no undisputed commitments for municipal services towards a municipality or service provider which are overdue more than 90 days.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

Samples, if requested, are to be provided to the municipality with the tender document or as stipulated.

Late, electronic and incomplete quotes will not be considered. Failure to complete the original tender document fully in black ink and signed by the authorised signatory will result in disqualification. Retyped documents will result in disqualification. Missing pages will result in disqualification. Any unauthorised alteration will disqualify the tender automatically.

The maximum delivery period for each item in the pricing schedule is 6 weeks.

Payment will be made within thirty 30 days after goods are supplied and date of invoice. All payments to bidders will only be made by means of electronic fund transfer eft. A minimum of 2, 5 settlement discount must be allowed on this bid for payment made within 30 days from date of receipt of invoice.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship except when the design andor material is required by the purchasers specifications or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

The department will allocate work in accordance with the table depicted above. However, in cases where the bidder fails to deliver ppe for any reason, including capacity issues within the time stipulated by the contract, the order will be withdrawn, and the allocation will be given to the service provider with capacity. In the event that a contract is awarded, the coe shall accept the bid that scores the highest total number of points, having regard to the provisions of regulations 4 and 5 of the preferential procurement regulations, 2022, unless objective criteria justify the award to another bidder as contemplated in section 21f of the preferential procurement policy framework act, act no. 5 of ****.

Bidders must note that this bid will be evaluated per section and awarded as follows: Section 1: 2 bidders, Section 2: 3 bidders, Section 3: 3 bidders, Section 4: 2 bidders, Section 5: 3 bidders, Section 6: 2 bidders, Section 7: 2 bidders, Section 8: 2 bidders. A bidder will be awarded a maximum of one section. In cases where it is not possible to award a maximum of one section to a bidder due to the number of acceptable bidders, then one bidder may be awarded more than one section, and preference will be given to the highest scoring bidder.

Subject to gcc clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider termination of the contract pursuant to gcc clause 23.

A dispute, objection, complaint or query may be referred to the relevant provincial treasury if a the dispute, objection, complaint or query is not resolved within 60 days or b no response is forthcoming within 60 days. If the provincial treasury does not or cannot resolve the matter, the dispute, objection, complaint or query may be referred to the national treasury for resolution.