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Bidders must submit bid documents to the bid box at the entrance of the training centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam site, N7 route, coordinates: **** and ****, no later than 11:00 on October 2, 2025. Compulsory briefing sessions are scheduled for September 17 and 18, 2025, at various venues. Bidders must comply with the preferential procurement policy framework act, **** and the preferential procurement regulations, 2017, the general conditions of contract (GCC), and any other special conditions of contract. The successful bidder will be required to fill in and sign a written contract form (SBD7). Bidders must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS. The bid must be submitted on the official forms provided, not retyped or in a manner not prescribed in the bid document. The department reserves the right to decline any bid. The evaluation of bids will be conducted in four phases: mandatory requirements, administrative compliance, technical evaluation, and preference points system. Additional documents are required, including technical datasheets, manufacturer's letters, attendance at briefing sessions, and proof of registration with the National Treasury's Central Supplier Database (CSD), SARS tax clearance letter, and Company Intellectual Property Commission (CIPC) certificate. The bidder must also submit a valid BBBEE status level verification certificate and a letter of appointment of a duly authorized person to sign the bid. The bid must be completed, signed, and submitted in a sealed envelope. The contract will be governed by the National Treasury General Conditions of Contract (GCC). The delivery period to site will be within 7 days after placement of an official order. Allinclusive bid prices are required, including delivery and any other cost mentioned in the specification. The successful bidder will be required to adhere to the site-specific health, safety, and environmental requirements. The tender price may be subjected to price negotiation with the preferred bidder prior to the signing of the contract.
The bid notice states bids must be delivered by the stipulated time to the correct address. late bids will not be accepted for consideration. The closing date is October 2, 2025, at 11:00 AM.
The bid notice states payment will be made within 30 days of receipt of the payment approved tax invoice by depositing the payment directly into the bank account of the successful bidder. no cash payment will be done.
The bid notice states he supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in scc.
The bid notice states he evaluation of bids will be conducted in four 4 phases as follows: phase 1: mandatory requirements phase 2: administrative compliance phase 3: technical evaluation and specification compliance phase 4: preference points system.
The bid notice states bidders must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS. The bid must be submitted on the official forms provided, not retyped or in a manner not prescribed in the bid document. The department reserves the right to decline any bid.
The bid notice states if the bidder fails to supply the goods or render the service within the period stipulated in the contract, the department shall have the right, in its sole discretion to deduct as a penalty as described in paragraph 22 of national treasury general conditions of contract ntgcc.
The bid notice states compulsory site meetings will be held as stipulated bellow.
