Records Management Tenders

Collection of boxes from Umngeniuthukela Water within 48 hours from request date, delivery of records within 48 hours, destruction within a month, data capturing within 10 working days, archiving boxes within 10 working days, scanning within a month. collection of boxes from umngeniuthukela water from request date within 48 hours

Payment will be done on a monthly basis by issuing of invoice. payment will be done on monthly basis by issuing of invoice.

Price and preference goals, using the 80/20 system. points for this bid shall be awarded for: price and 80 points preference goals as defined in sbd 6. 1 20 points

Bidders must achieve 70 points or more in functionality evaluation. Experience required in offsite records storage, collection, retrieval, delivery, destruction, scanning and supply of archiving boxes. bidders from the second stage who have achieved 70 points or more will be eligible to submit to be evaluated on price and specific goals

Compulsory briefing session on 16 November 2026 at 11h00 at 310 Burger Street. the briefing session will be held as per the below venue date : 16 november 2026 venue : 310 burger street time : 11h00

Appeals must be lodged within 7 business days of the date of the intention to award notice. may lodge an appeal within 7 business days of the date of the intention to award notice

Late submissions will not be accepted. Incomplete submissions may be rejected. Failure to submit mandatory documents may result in disqualification. no late submissions will be accepted by the uuw.

Bids must be delivered by 12:00 PM on 30 November 2026. bids must be delivered by the stipulated time to the correct address. late bids will not be accepted for consideration.

Evaluation uses a staged approach with price and preference at 80/20 split. an overall minimum threshold of 60 points out of 100 must be achieved for the tender to be eligible for further evaluation on price and preference **** split.

Bidders must provide OEM accreditation, ISO ****:2022 certification, and attend the compulsory briefing. bidders must provide iso ****: 2022 certification and bidders must attend compulsory briefing session

No site inspection is available. noncompulsory site inspection session na

Queries must be submitted by 13 November 2026. request for clarity or information on the bid may only be requested until 13 november 2026.

Failure to submit mandatory documents or meet requirements leads to disqualification. bidders which fail to meet minimum requirements, thresholds or have not submitted required mandatory documents will be disqualified from the bid process.