Panel Systems Tenders

The bid documents must be placed in the bid box no later than 12:00 on the closing dates indicated for each tender.

Cash and EFT payments will be accepted and must be made payable to Thembisile Hani Local Municipality only for hard copy tender documents. The price per document is R1 ****.

A preferential point system shall apply whereby a contract will be allocated to a bidder in accordance with the Preferential Procurement Policy Framework Act, Act No 5 of **** and as defined in the conditions of tender in the tender document, read in conjunction with the Supply Chain Management Policy of Thembisile Hani Local Municipality and the Preferential Procurement Regulations of 2022 where 80/20 points system will be applied wherein 80 points are for price and 20 for specific goals.

No awards will be made to a person who is in the service of the state, if that person is not a natural person, of which any director, manager, principal shareholder or stakeholder is a person in the service of state, and or who is an advisor or consultant contracted with the municipality or municipal entity.

The bid response documents must be uploaded on the etender portal on or before 11:00 hours on the 10th of April 2026.

The bid notice states that prices will be firm for the first 12 months, and years 2 and 3 will increase based on CPI. It also mentions that a service level agreement will stipulate exact deliverables and terms of payment.

The bid notice specifies a 60-month warranty and maintenance for the complete electronic security system.

The bid will be evaluated in stages, including administrative compliance, mandatory requirements, functionality, price and specific goals, and in-loco inspection. The bid will be awarded to the highest point scoring bidder based on the 80/20 or 90/10 preference point system.

Bidders must submit a completed and signed invitation to bid form (SBD 1) and requisite bid forms. They must also submit a valid company PSIRA registration certificate, a valid directors PSIRA registration certificate, a comprehensive electronic security system proposal, a valid letter of good standing issued by PSIRA, and a valid COIDA certificate from the Department of Labour. Bidders must also be registered with the Centralized Supplier Database (CSD).

The bid notice mentions an in loco inspection which will be conducted at one of the places that the bidder has supplied and installed electronic security systems to verify workmanship. It also states that the department reserves the right to visit the premises of the bidder at any time without notice.

The bid will close on the etender portal on 10th April 2026 at 11:00.

The bid notice states that prices will be firm for the first 12 months and year 2 and 3 will increase based on CPI.

The bid notice specifies a 60-month warranty and maintenance for the complete electronic security system.

The bid will be awarded based on a combination of price and specific goals, using either an 80/20 or 90/10 preference point system.

Bidders must submit detailed information on their experience, qualifications, project plans, and client references, and attend a compulsory bid briefing session.