Pin Management Tenders

Bids must be submitted before 11:00 AM on the closing date. bid documents must be submitted before 11: 00 am on the closing date of the tender.

Payments are made within 30 days of receiving an invoice. payments will be made within 30 days of receipt of an invoice with all required supporting documents as per the service level agreement.

The proposal must include a warranty period for VoIP equipment of at least three years. the proposal must include a warranty period for the voip equipment for at least three 3 years.

The 80/20 preference point system applies, with 80 points for price and 20 for specific goals. the lowest acceptable bid will score 80 points for price and the remaining 20 points for specific goals status.

Bidders must score at least 70 points in functionality evaluation to proceed. bidders must score a minimum of 70 points or more points to qualify for further evaluation on price and preference points.

Penalties are calculated using the current prime interest rate for each day of delay. deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate.

Clarification requests must be received no later than one week before the bid deadline. dmsa will respond on email to any request for clarification of the tender documents which it receives no later than one 1 week prior to the deadline for submission of bids.

Failure to submit required documents or arrive on time for the briefing session can lead to disqualification. bidders arriving 30 minutes late will not be allowed into the briefing session.

Bids must be submitted before 11:00 AM on the closing date, 26 November 2026. The project plan should outline maintenance and roll out completed in all museums within two months. the project plan should outline the maintenance and roll out which should be completed in all museums within two 2 months

Payments will be made within 30 days of receipt of an invoice with all required supporting documents. payments will be made within 30 days of receipt of an invoice with all required supporting documents as per the service level agreement

The proposal must include a warranty period for the VoIP equipment for at least three years. the proposal must include a warranty period for the voip equipment for at least three 3 years

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. the lowest acceptable bid will score 80 points for price and the remaining 20 points for specific goals status depending on level of contribution

Bidders must have a minimum of six years of experience in VoIP telephone solutions and be registered on the Central Supplier Database (CSD). minimum of six 6 years of experience in voip telephone solution

If the supplier fails to deliver or perform services within specified periods, a penalty calculated on the delivered price using the current prime interest rate per day of delay will be deducted. deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay

DMSA will respond to any request for clarification received no later than one week prior to the deadline for submission of bids. dmsa will respond on email to any request for clarification of the tender documents which it receives no later than one 1 week prior to the deadline for submission of bids

Failure to submit required documents, including CSD registration, tax compliance, and reference letters, will result in disqualification. failure to submit the below documents will result in the bid being disqualified

Payment terms are 30 days of receipt of a valid, dated, original tax invoice. payments terms are 30 days of receipt of a valid, dated, original tax invoice.

The contract will be awarded to the bidder obtaining the highest number of total points, which considers price and BBEE status level of contribution. the contract will be awarded to the bidder obtaining the highest number of total points.

Bidders must provide proof of at least 2 years accumulative contract cleaning experience in a health environment. proof of a least 2 years accumalative contract cleaning experience in a health environment

The OPC reserves the right to deduct from monthly payments if the service provider fails to deliver satisfactory service due to oversight, negligence, or lack of supervision. opc reserves the right to deduct from the monthly payments if the serviceprovider fails to deliver satisfactory service due to oversight, negligence, or lack of supervision.

All prospective bidders must attend a compulsory information session and site inspection. all prospective bidders must attend a compulsory information session and site inspection.

Failure to reply to all sections will make an offer ineligible for evaluation. failure to reply to all sections will make an offer ineligible for evaluation.

The event is scheduled for 25 August 2026, from 8:00 to 14:00.

Payments shall be made by the district municipality within thirty 30 calendar days of receiving the relevant invoice statement provided by the supplier.

This bid will be evaluated and adjudicated according to: compliance to specifications, value for money, capability to execute the contract, and PPPFA associated regulations.

Bidders must be suitably qualified service providers and registered on the municipality's accredited supplier database and the central supplier database.

Bids may be disqualified if official formal written price quotation documents are received with correction fluid, if pages are missing, or if bidders do not attend compulsory site or information meetings.

The bid notice states that all quotations must be emailed by not later than 12:00 PM on the 29th of May 2026.

The bid notice states that value for money will be the key determinant and the supply chain management policy will apply.

The bid notice states that quotations are invited from suitably qualified service providers and that o bidders will be considered if not registered on the central supplier database or if any of the directors are in the service of the state. Mandatory documents to be submitted include a completed original document issued by the municipality, a valid tax pin printout as provided by SARS, copy of company registration founding statement/CIPC document, signed JV agreement for joint venture where applicable, certified copies of managing directors/owners not older than three months, and a signed certification letter by the bidder confirming that no undisputed municipal accounts are overdue by more than 30 days and no account has not been declared as well as proof thereof.

The bid notice does not require sample submission.

The bid notice states that mandatory documents to be submitted, failure to do so will lead to the quotation being regarded as nonresponsive. It also mentions that any unsigned alterations in the BOQ/quotation pricing schedule to the tender document shall render the submission invalid and o couriered, faxed, hand delivered, incomplete and late quotation will be accepted for consideration. Furthermore, o bidders will be considered if not registered on the central supplier database or if any of the directors are in the service of the state.